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ADMINISTRATIVE
COMMITTEE |
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4. |
CONSIDER APPROVAL OF
ADDITIONAL EXPENDITURE TO BROWN AND CALDWELL FOR NORTH MONTEREY COUNTY DROUGHT
CONTINGENCY PLAN |
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Meeting
Date: |
April 8, 2019 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, General
Manager |
Program/ |
Drought Contingency Plan |
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Line Item No.: |
1-13-1 |
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Prepared
By: |
Suresh
Prasad |
Cost
Estimate: |
$235,818 (District Share) |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee considered this item on April 8, 2019 and recommended _____________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: On June 15, 2015, MPWMD Board approved an
action seeking a grant with Bureau of Reclamation in the amount of $200,000
towards developing North Monterey County Drought Contingency Plan (Plan).
On March 21, 2016, the Board authorized to enter into an agreement with
Brown and Caldwell in the amount of $422,939 to develop the North Monterey
County Drought Contingency Plan. Of the
authorized amount, $200,000 was to be reimbursed by the Bureau of Reclamation,
and $222,939 was going to be the District’s share of local match.
Staff needs an additional $12,879 authorized towards District’s share of the costs to complete the plan. The additional increase is attributed due to extra round of review and comments performed by Bureau of Reclamation.
This additional spending was included in the 2018-2019 Mid-Year Budget adopted by the Board on March 18, 2019.
RECOMMENDATION: Staff is requesting the Board authorize additional spending in the amount of $12,879 to complete the North Monterey County Drought Contingency Plan. The Administrative Committee reviewed this item at its April 8, 2019 meeting and voted __ to __ to recommend ______________.
BACKGROUND: District staff has been the administrative lead to develop a Drought Contingency Plan for the northern portion of Monterey County that would benefit from the Pure Water Monterey Project. However, staff had recommended that the consulting team that prepared the grant application and the detailed work plan (attached as Exhibit 4-A) for submittal to Reclamation be hired to develop the plan. The consulting team would be hired without a Request for Qualifications because they are uniquely suited to execute the plan for five key reasons (a) they prepared the grant application, detailed work plan, public outreach plan, and attended the Plan Task Force kick-off meeting hence have a strong understanding of the project; (b) they have been hired by Reclamation to assist with a parallel and overlapping effort – the Salinas and Carmel Rivers Basin Study – which must be carefully coordinated with this Plan; (c) Brown and Caldwell has prior experience with Salinas River data modeling; (d) drought contingency plans are a new initiative of Reclamation and there is very little industry experience – staff was looking at either Brown and Caldwell or Carollo for this work, but the two firms had already agreed to work jointly; and (e) Bryant & Associates has assisted the District with federal funding strategies in the past. Development of a Plan must be completed within two years of award.
4-A Detailed Work and Public Outreach Plan
U:\staff\Board_Committees\Admin\2019\20190408\04\Item-4.docx