ADMINISTRATIVE COMMITTEE

 

5.

CONSIDER EXPENDITURE OF BUDGETED FUNDS FOR LINEN, TOWEL AND RESTAURANT WATER CONSERVATION DISPLYA CARDS

 

Meeting Date:

September 11, 2007

Budgeted: 

No, but funds are available through reimbursement agreement with CAW under SR7 (see below)

 

From:

David A. Berger,

General Manager

Program/

Promote Best Management Practices

 

 

Line Item No.:    

4-2-1

 

Prepared By:

Stephanie Pintar

Cost Estimate:

$17,200

 

General Counsel Approval:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on September 11, 2007 and recommended ___________.

CEQA Compliance:  N/A

 

SUMMARY: Staff has been meeting with California American Water (CAW), Association of Monterey Bay Area Governments (AMBAG) and the Monterey County Hospitality Association (MCHA) to develop a linen and towel recycling program.  The reuse of linens and towels in hotel rooms reduces water use and promotes the water conservation message.  In addition, the District, CAW and MCHA have developed a restaurant placard to inform customers that water will only be served upon request.

 

CAW has contacted a designer to work with the group on developing the materials.  Melissa Theony Designs, a local graphic designer, has provided an estimate of $17,184 to print 17,000 easel-style towel cards at $0.365 each, 17,000 flat linen cards at $0.315 each, and 10,000 tent cards for restaurant tables at $0.425 each.  The cost estimate includes $1,374.47 for design and production services (Exhibit 5-A).  The remainder of the cost is for the printing.  The project will be printed on recycled polyvinyl chloride (PVC).

 

District staff is requesting approval of the full $17,184 to implement this program.  Originally, AMBAG was going to fund the program through its Energy Watch Program, but funding was ultimately not available for this project.  As the original concept included linen and towel cards for use in Monterey, Santa Cruz and San Benito Counties, a portion of the printing costs will be recovered by providing linen and towel cards to areas outside the District. 

 

RECOMMENDATION: Authorize staff to spend up to $17,200 to design and print linen, towel and restaurant water conservation cards.  

 

IMPACT TO STAFF/RESOURCES:  Funds for these expenditures are not currently included in the 2007-08 budget.  However, approximately $20,000 of additional funding is now available through the reimbursement agreement with CAW under Special Request 7 of the last General Rate Case.  The appropriate adjustments to both the revenue and expenditure sections of the budget will be made at the time of the mid-year adjustment.

 

EXHIBITS

5-A      Design Estimate from Melissa Theony Designs

 

U:\staff\word\committees\Admin\2007\20070911\05\item5.doc