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FINANCE AND ADMINISTRATION COMMITTEE |
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ITEM: |
ACTION ITEM |
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7. |
CONSIDER AUTHORIZATION TO ENTER INTO A CONTRACT WITH A QUALIFIED
WELL DRILLING CONTRACTOR FOR AS-NEEDED REPAIRS |
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Meeting Date: |
June 9, 2025 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, General Manager |
Program/ |
Water Supply
Projects ASR Operations & Maintenance |
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Line Item: |
1-2-1 |
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Prepared By: |
Jonathan Lear |
Cost Estimate:
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$75,000
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General Counsel
Review: N/A |
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Committee
Recommendation: The Finance and
Administration Committee discussed this item on June 9, 2025, and
recommended___________________. |
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CEQA Compliance: This
action is a categoric exemption from CEQA under CEQA Guideline Section 15301
for “Existing Facilities.” District will prepare a NOE for this effort |
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SUMMARY: The District’s Carmel River Aquifer Storage and Recovery (ASR) project is operated under a cooperative agreement between the District and California American Water (Cal-Am.). Under this agreement, the District operates the wells during injection season and collects and reports data required to meet permit requirements for the State Water Resources Control Board Division of Water Rights (DWR) and the Regional Water Quality Control Board. The District also provides data to the Seaside Groundwater Basin Watermaster (Watermaster) related to the Storage and Recovery agreement between Cal-Am and the Watermaster.
Currently ASR 1 and ASR 2 are operational as injection wells at the Santa Margarita facility and are owned by the District. ASR 3 and ASR 4 are located at the Seaside Middle School site and are owned by Cal-Am but are currently being used for extraction only. Under the Amended Restated Aquifer Storage and Recovery Agreement between the District and Cal-Am, the District is responsible for scheduling maintenance and repair of ASR facilities owned by the District. Under the ASR agreement all maintenance and repair performed on District owned ASR facilities are reimbursable.
Under California Uniform Contract Law, District staff is allowed to contract for up to $75,000 without soliciting bids for repair and maintenance of ASR facilities. District staff is seeking Board approval to hire a C-57 Contractor to perform well repairs in FY 25-26 if necessary. District staff would use comparable rates, experience working on District owned ASR facilities, and availability to perform timely work as selection factors for choosing the contractor. With this ability, District staff will be able to move quickly to repair issues on ASR that may arise that without swift action could potentially reduce ASR injection volumes or cause regulatory non-compliance. If a repair is necessary that is more than $75,000, District staff will bid the job and the Board will award the contract. If multiple repairs total more than $75,000, District staff will bring it to the Boards attention through the mid-year budget adjustment process.
RECOMMENDATION: The Finance and Administration Committee should recommend that the Board authorize District staff to use up to $75,000 to hire C-57 contractors to repair District owned ASR facilities, if necessary, in FY 25-26.
EXHIBIT
None
U:\staff\Board_Committees\FAC prev
Admin\2025\060925\Action Items\07\Item-07.docx