This meeting has been noticed according to the Brown Act rules. This agenda was posted on Friday, January 13, 2023.

MPWMD_LogoB&W_Process

 

 

 

 

Finance and Administration Committee Members:

Amy Anderson – Chair

Alvin Edwards

Karen Paull

 

Alternate:

Vacant

 

Staff Contact:

Suresh Prasad

Sara Reyes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

After staff reports have been distributed, if additional documents are produced by the District and provided to the Committee regarding any item on the agenda, they will be made available at 5 Harris Court, Building G, Monterey, CA during normal business hours.  In addition, such documents may be posted on the District website at www.mpwmd.net.   Documents distributed at the meeting will be made available in the same manner.

AGENDA

Finance and Administration Committee

of the Monterey Peninsula Water Management District

**********

Tuesday, January 17, 2023 at 2:00 PM, Virtual Meeting

 

As a precaution to protect public health and safety, and pursuant to provisions of AB 361, this meeting will be conducted via Zoom Video/Teleconference only.

 

Join the meeting at:   

https://mpwmd-net.zoom.us/j/89622101717?pwd=SXFBemJ1MVlsZjltL1hzeUZjbklTZz09

Or access the meeting at: https://zoom.us/

Webinar ID:  896 2210 1717

Meeting password:  01172023

Participate by phone: (669) 900-9128

For detailed instructions on connecting to the Zoom meeting see page 2 of this agenda.

 

Call to Order / Roll Call

 

 

 

Additions / Corrections to Agenda

 

 

Comments from Public The public may comment on any item within the District’s jurisdiction.  Please limit your comments to three minutes in length.

 

 

Action ItemsPublic comment will be received.  Please limit your comments to three (3) minutes per item.

 

 

 

1.

Consider Adoption of December 5, 2022, Committee Meeting Minutes

 

 

 

 

2.

Consider Adoption of Treasurer's Report for October 2022

 

 

 

 

3.

Consider Adoption of Treasurer's Report for November 2022

 

 

 

 

4.

Review Annual Disclosure Statement of Employee/Board Reimbursements for Fiscal Year 2021 - 2022

 

 

 

 

5.

Consider Approval of Annual Update on Investment Policy

 

 

 

 

Informational Items - Public comment will be received.  Please limit your comments to three (3) minutes per item.

 

 

 

6.

Report on Activity/Progress on Contracts Over $25,000

 

 

 

 

7.

Status Report on Measure J/Rule 19.8 Phase II Spending

 

 

 

 

Discussion/Other Items - Public comment will be received.  Please limit your comments to three (3) minutes per item.

 

8.

Review Draft Board Meeting Agenda: January 23, 2023

 

 

 

 

Suggest Items to be Placed on Future Agendas

 

 

 

Adjournment

Upon request, MPWMD will make a reasonable effort to provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings.  MPWMD will also make a reasonable effort to provide translation services upon request.  Submit requests by noon on Friday, January 13 to: (1) Sara Reyes by email at sara@mpwmd.net, or at (831) 658-5610; and (2) Joel Pablo by email at joel@mpwmd.net or at (831) 658-5652.

 

Instructions for Connecting to the Zoom Meeting

NOTE: If you have not used Zoom previously, when you begin connecting to the meeting you may be asked to download the app. If you do not have a computer, you can participate by phone.

 

Begin: Within 10 minutes of the meeting start time from your computer click on this link: https://mpwmd-net.zoom.us/j/89622101717?pwd=SXFBemJ1MVlsZjltL1hzeUZjbklTZz09 or paste the link into your browser.

 

DETERMINE WHICH DEVICE YOU WILL BE USING

(PROCEED WITH ONE OF THE FOLLOWING INSTRUCTIONS)

 

USING A DESKTOP COMPUTER OR LAPTOP

1.  In a web browser, type: https://www.zoom.us  

2.  Hit the enter key

3.  At the top right-hand corner, click on “Join a Meeting”

4.  Where it says “Meeting ID”, type in the Meeting ID# above and click “Join Meeting”

5.  Your computer will begin downloading the Zoom application. Once downloaded, click “Run” and the application should automatically pop up on your computer. (If you are having trouble downloading, alternatively you can connect through a web browser – the same steps below will apply).

6.  You will then be asked to input your name. It is imperative that you put in your first and last name, as participants and attendees should be able to easily identify who is communicating during the meeting.

7.  From there, you will be asked to choose either ONE of two audio options: Phone Call or Computer Audio:

 

COMPUTER AUDIO

1.  If you have built in computer audio settings or external video settings – please click “Test Speaker and Microphone”.

2.  The client will first ask “Do you hear a ringtone?” •If no, please select “Join Audio by Phone”.

•If yes, proceed with the next question:

3.  The client will then ask “Speak and pause, do you hear a replay?” •If no, please select “Join Audio by Phone”

•If yes, please proceed by clicking “Join with Computer Audio”

 

PHONE CALL

1.  If you do not have built in computer audio settings or external video settings – please click “Phone Call”

2.  Dial one of the numbers listed below using a phone. Select a phone number based on your current location for better overall call quality.

+1 669-900-9128  (San Jose, CA)

+1 253-215-8782  (Houston, TX)

+1 346-248-7799  (Chicago, IL)

+1 301-715-8592  (New York, NY)

+1 312-626-6799  (Seattle, WA)

+1 646-558-8656 (Maryland)

3.  Once connected, it will ask you to enter the Webinar ID No. and press the pound key.

4.  It will then ask you to enter your participant ID number and press the pound key.

5.  You are now connected to the meeting.

 

USING AN APPLE/ANDROID MOBILE DEVICE OR SMART PHONE

1.  Download the Zoom application through the Apple Store or Google Play Store (the application is free).

2.  Once download is complete, open the Zoom app.

3.  Tap “Join a Meeting”

4.  Enter the Meeting ID number

5.  Enter your name. It is imperative that you put in your first and last name, as participants and attendees should be able to easily identify who is communicating during the meeting.

6.  Tap “Join Meeting”

7.  Tap “Join Audio” on the bottom left hand corner of your device

8.  You may select either ONE of two options: “Call via Device Audio” or “Dial in”

 

DIAL IN

1.  If you select “Dial in”, you will be prompted to select a toll-free number to call into.

2.  You may select any of the numbers listed below:     

+1 669-900-9128  (San Jose, CA)

+1 253-215-8782  (Houston, TX)

+1 346-248-7799  (Chicago, IL)

+1 301-715-8592  (New York, NY)

+1 312-626-6799  (Seattle, WA)

+1 646-558-8656 (Maryland)

3.  The phone will automatically dial the number and input the Webinar Meeting ID No. and your Password.

4.  Do not hang up the call, and return to the Zoom app

5.  You are now connected to the meeting.

Presenting Public Comment

Receipt of Public Comment – the Chair will ask for comments from the public on all items. Limit your comment to 3 minutes.

(a)    Computer Audio Connection:  Select the “raised hand” icon.  When you are called on to speak, please identify yourself.

(b)    Phone audio connection with computer to view meeting: Select the “raised hand” icon.  When you are called on to speak, press *6 to unmute yourself and please identify yourself.

(c)    Phone audio connection only: Press *9. Wait for the clerk to unmute your phone and then identify yourself and provide your comment.  Press *9 to end the call.

 

 

Submit Written Comments

If you are unable to participate via telephone or computer to present oral comments, you may also submit your comments by e-mailing them to comments@mpwmd.net with one of the following subject lines "PUBLIC COMMENT ITEM #" (insert the item number relevant to your comment) or “COMMENTS FROM THE PUBLIC".  Comments must be received by noon on Tuesday, January 17, 2023. Comments submitted by noon will be provided to the committee members and compiled as part of the record of the meeting.