ADMINISTRATIVE COMMITTEE
2.	CONSIDER AMENDMENT NO. 3 TO CONTRACT WITH RJA MANAGEMENT SERVICES FOR FACILITATION OF BOARD STARTEGIC PLANNING SESSION
Meeting Date:		April 12, 2021	Budgeted:	No
From:		David J. Stoldt,	Program/	N/A
		General Manager	Line Item No.:
Prepared By:		Dave Stoldt	Cost Estimate:	$3,000 increase
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on April 12, 2021 and recommended __________________.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

SUMMARY: In May of 2020, the Board authorized a facilitated strategic planning session to help develop near-term and long-term goals for the District. Such goal development will help inform policy priorities for the Board, identify potential budget impacts, and set a foundation for evaluation of the performance of the General Manager.

The Board authorized an amount not to exceed $12,000. However, with the advent of Covid-19 the process was delayed in hopes that in-person meetings would return. When it became evident that would not be the case, it was decided to hold the strategic planning sessions via Zoom. The delay resulted in four new Directors joining the Board, which required the facilitator to repeat pre-session interviews, increasing the number of hours allocated by the consultant. This contract amendment would raise the maximum authorized by an additional $3,000 to a total of $15,000 and allow the contract to be closed out.

RECOMMENDATION: The Administrative Committee should recommend to the Board approval of Amendment No.3 with RJA Management Services to provide facilitated strategic planning services and authorize the General Manager to enter into a contract amendment not exceeding a total of $15,000 inclusive of out-of-pocket expenses.

EXHIBIT

2-A Draft Amendment No. 3 to contract with RJA Management Services

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