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ADMINISTRATIVE
COMMITTEE |
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3. |
CONSIDER AUTHORIZING THE
GENERAL MANAGER TO ENTER INTO A CONTRACT FOR GRANT ADMINISTRATION SERVICES
WITH DUDEK |
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Meeting
Date: |
December 8, 2020 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
WRD |
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General Manager |
Line Item No.: |
2-6-1 |
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Prepared
By: |
Maureen
Hamilton |
Cost Estimate: |
$132,204 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on December 8, 2020 and recommended ____________. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines section
15378. |
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SUMMARY: Resolution
2020-02 authorized the General Manager to enter into a grant agreement with DWR
for a Proposition 1 Integrated Regional Water Management (IRWM) Implementation
Round 1 Grant. MPWMD will act as
administrator for the grant funds. MPWMD
received an award notification letter for the Proposition 1 IRWM Implementation
Round 1 Grant on July 7, 2020.
MPWMD issued a Request for Proposals (RFP) for grant administration
services on October 22, 2020. Staff
contacted six organizations and published the RFP on the California Special
Districts Association website RFP clearinghouse. Five proposals were opened on November 18,
2020 from the following firms:
1.
Consero Solutions
2.
Dudek
3.
Landmark
Environmental, Inc.
4.
Regional Government
Services
5.
Wallace Group
Staff reviewed and rated the proposals based on each firm’s experience
and references, understanding of project goals, proposed methodology to fulfill
the intent of the RFP, ability and capacity to fulfill the intent of the RFP, and
reasonableness of the budget and schedule.
Dudek
was the highest scoring firm, their proposal is included as Exhibit 3-A. Dudek
is a California-based environmental and engineering consultant with nationwide
offices and more than 600 staff. The
team has been managing IRWM grants for Santa Barbara County and is contracted
to manage Santa Barbara County’s IRWM Implementation Round 1 grant.
The
contract will be fully reimbursed by the grant.
There is no cost share for grant administration.
RECOMMENDATION: The Administrative Committee should recommend the Board authorize the General Manager to enter into a contract for grant administration services with Dudek in the amount of $114,960 plus 15% contingency for a total contract amount not-to-exceed $132,204. The contract will be paid on a time and materials basis. The contract amount will be 100% reimbursed by grant funding.
EXHIBIT
3-A Dudek Proposal for Grant Administration Services
U:\staff\Board_Committees\Admin\2020\20201208\03\Item-3.docx