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ADMINISTRATIVE
COMMITTEE |
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4. |
CONSIDER APPROVAL OF BUDGETED FUNDS TO REPLACE HVAC UNIT AT THE MPWMD
HARRIS COURT ADMINISTRATION BUILDING |
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Meeting
Date: |
November 13, 2019 |
Budgeted: |
No |
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From: |
David J.
Stoldt, |
Program/ |
Fixed Assets |
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General
Manager |
Line Item No.: |
918000 Building Improvements |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$15,000 |
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General Counsel Review: Yes |
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Committee Recommendation: The Administrative Committee reviewed this item on November 13, 2019 and recommended _________________________. |
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CEQA Compliance: N/A |
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SUMMARY: This request is for replacement of the
Heating, Ventilation and Air Conditioning (HVAC) unit at the main MPWMD Harris
Court Administration Building. The new
unit will replace a non-functional HVAC unit that has been in service for 20
years.
Airtec Service, our HVAC service provider, has provided a quote of $13,453
including crane rental, permit fees, coil coated protection and labor for
installation of the new 5-ton HVAC unit.
The new unit includes a modulating economizer which is an energy saver
component and adjusts based on the temperature outside by not turning the
cooling compressor which saves electricity.
Staff recommends using Airtec Service since
they are our HVAC service provider and is familiar with our facilities and
equipment.
This request includes $1,500 in additional funds for unforeseen
expenditure related to permitting work.
Funding for replacing this HVAC unit will come from previously accrued capital replacement reserve fund. District has accrued $13,500 in replacement cost. Additional $1,500 will come from current year budget. Mid-year budget adjustment will reflect this expenditure and also transfer of reserve funds.
RECOMMENDATION: District
staff recommends authorizing the Administrative Services Manager/Chief
Financial Officer to replace the HVAC unit at the MPWMD Harris Court
Administration Building for an amount not to exceed $15,000.
BACKGROUND: District acquired the MPWMD Harris Court
Administration Building in 1999. The
existing HVAC units have been in service for 20 years. One of the HVAC units has failed and is need
of replacement. A formal quote to replace
the failed unit was obtained from Airtec Service,
District’s HVAC service provider.
4-A Airtec Service Quote
U:\staff\Board_Committees\Admin\2019\20191113\04\Item-4.docx