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CONSENT CALENDAR |
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4. |
Consider Adoption of
Resolution 2022-17 Calling an Election for Directors in Voter Divisions 1, 2
and 3 on November 8, 2022, and Approve Services Agreement with the county of
monterey- Elections Department |
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Meeting Date: |
June 20, 2022 |
Budgeted: |
Yes |
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From: |
David J. Stoldt |
Program/ |
Election Expense |
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General Manager |
Line Item: |
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Prepared By: |
Joel G. Pablo |
Cost Estimate: |
$332,430
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General Counsel Review: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on June 13, 2022 and recommended approval. |
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CEQA
Compliance: This action does not constitute a project as
defined by the California Environmental Quality Act Guidelines section 15378. |
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SUMMARY: On November 8, 2022, an election is scheduled for directors in voter Divisions 1, 2 and 3. The Monterey County Elections Department requires that a resolution calling for the November 8 election be adopted by the Board of Directors and submitted no later than July 6, 2022. The proposed resolution is attached as Exhibit 4-A.
The Elections Department has estimated that the approximate cost to conduct the election will be between $7.50 and $10 per registered voter or between $249,322 and $332,430. This authorization seeks $332,430, the maximum quoted by the Election department. Actual amount billed by the Election Department will be based the final costs calculated after the election. Section 10002 of the Elections Code specifies that the District shall reimburse the County Elections Department in full for the election services performed. Staff requests that the Board authorize the General Manager to enter into a service agreement with the Elections Department (Exhibit 4-B).
RECOMMENDATION: The Administrative Committee should recommend that the Board adopt the Resolution No. 2022-18 attached as Exhibit 4-A, calling for an election in voter Divisions 1, 2 and 3 on November 8, 2022; and authorize the General Manager to enter into a service agreement with Monterey County Elections to conduct the election (Exhibit 4-B).
IMPACT ON STAFF/RESOURCES: The Fiscal Year 2022-23 Budget identifies $250,000 under the Election Expenses category to cover the cost of this District election. The authorization is for a not-to-exceed amount of $332,400. If needed, additional funds will be allocated during mid-year budget process in February 2023. The budget is scheduled for adoption at the June 20, 2022 Board meeting.
EXHIBITS
4-A Draft Resolution 2022-17 Ordering an Election in Voter Divisions 1, 2 and 3 on November 8, 2022
4-B Service Agreement for the Provision of Election Services
U:\staff\Boardpacket\2022\20220620\Consent
Calendar\04\Item-4.docx