ITEM:		CONSENT CALENDAR
9.	Consider APPROVAL OF EXPENDITURE FOR PURCHASE OF FORD F150 4X4 TRUCK
Meeting Date:			May 16, 2022	Budgeted:	Yes
From:			David J. Stoldt,	Program/	Fixed Assets
			General Manager	Line Item No.:	24-04-914000
Prepared By:			Suresh Prasad	Cost Estimate:	$42,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on May 9, 2022 and recommended approval.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: The Fiscal Year (FY) 2021-2022 Budget includes funds to replace Ford F150 (Unit #9) truck this fiscal year. Unit 9 truck is approximately 20 years old and needs to be replaced. This vehicle will be used towards the Mitigation program in the Environmental Resources division.

District is part of the Ford Fleet Program which provides incentives in price break. Staff requested bids from three different Ford vendors, however, only one responded with a quote for the truck. Due to highly unstable market conditions, vendors are not willing to provide estimates due to shortage of vehicles. Ford has also reduced the fleet discount for their customers. Cypress Coast Ford is the only vendor that responded, and their quote is attached as Exhibit 9-A. The vehicle provided in the proposals meets all specifications of the District. The final price will take into consideration of trade-in of the replacement vehicle. The trade-in amounts are not known at this time. The prices are summarized in the following table:

	Cypress Coast Ford	North Bay Ford	Salinas Valley Ford
Ford F150 Truck	$40,939.26	$N/A	$N/A
Trade-In Value	N/A	N/A	N/A
Total Price	$40,939.26	$N/A	$N/A

RECOMMENDATION: The Administrative Committee recommends that the Board authorize expenditure of funds to purchase Ford 150 truck from Cypress Coast Ford at a not-to-exceed price of $42,000, which includes contingencies for documentation and additional taxes as required by law. This authorization would also include trading-in the old vehicle the replacement vehicle. Trade-in figure is not known at this time.

BACKGROUND: The Fiscal Year 2020-2021 Budget includes funds for the purchase of Ford F150 4x4 truck. In order to make it accessible for field use, the vehicles must be equipped with four-wheel drive function. This vehicle will be primarily used for the Mitigation program in the Environmental Resources division.

EXHIBIT

9-A Truck proposals

U:\staff\Boardpacket\2022\20220516\Consent Calendar\09\Item-9.docx