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ITEM: |
CONSENT
CALENDAR |
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8. |
CONSIDER Expenditure of Funds for deferred
MAINTENANCE OF the ACCESS ROAD to the Sleepy Hollow Steelhead Rearing
Facility |
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Meeting
Date: |
January
27, 2022 |
Budgeted: |
No |
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From: |
David J. Stoldt, General Manager |
Program/ |
Protect
Environmental Quality
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Line Item
No.: |
2-3-1 C Road Maintenance |
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Prepared
By: |
Larry
Hampson |
Cost
Estimate: |
$9,950 |
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General
Counsel Review: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on January 19, 2022 and recommended approval. |
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CEQA Compliance: Categorical Exemption, Section 15301,
Existing Facilities. |
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SUMMARY: Under terms of the 1994 lease agreement for
the Sleepy Hollow Facility (Facility), the District and California America
Water share responsibility for maintaining the privately owned access road from
Carmel Valley Road to the Facility. Since
2019 when significant road work was carried out, the road condition has
steadily degraded – especially with last December’s rains. Cal-Am estimates the cost of current repairs
to be $27,000, which includes filling potholes with base rock, constructing
drainage improvements, and repairing sections of asphalt. Staff proposes to reimburse Cal-Am up to
$9,950 for the work, which would be carried out when the road is dry and will
be managed by Cal-Am personnel.
RECOMMENDATION: The Administrative Committee recommends that
the Board approve the funds for deferred road maintenance and direct the
General Manager to reimburse California America Water up to $9,950 for repair
work.
DISCUSSION: The Sleepy Hollow Steelhead Rearing Facility is
accessed from Carmel Valley Road over an approximately one-mile single lane
dirt road on Cal-Am property east of Carmel Valley Village. The lingering effects of the 2020 Carmel fire
in combination with wet conditions result in periodic erosion along the road,
development of potholes, and damage to asphalt sections.
MPWMD requires access to the site on a
daily basis when steelhead are being raised and on a frequent basis at other
times of the year. Travel over the road
– especially during wet periods – tends to magnify damage of deteriorated
sections and makes repairs more expensive if delayed for too long.
IMPACTS ON STAFF AND RESOURCES: Staff will propose a mid-year budget
adjustment in the FY 2021-2022 budget Program line item 2-3-1 C. Road Maintenance
to increase this item by $9,950.
EXHIBITS
None
U:\staff\Boardpacket\2022\20220127\Consent
Calendar\08\Item-8.docx