ITEM:

CONSENT CALENDAR

 

4.

CONSIDER EXPENDITURE FOR TEMPORARY AGENCY EMPLOYEE TO ASSIST WITH DOCUMENT SCANNING FOR ALL DISTRICT DIVISIONS DURING FY 2021-2022

 

Meeting Date:

June 21, 2021

Budgeted:

Yes

 

From:

David J. Stoldt,

Program/

Temporary Personnel

 

General Manager

Line Item No.:

 

 

 

 

Prepared By:

Suresh Prasad

Cost Estimate:

$43,500

 

General Counsel Approval:N/A

Committee Recommendation:The Administrative Committee reviewed this item on June 14, 2021 and recommended approval.

CEQA Compliance:This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

 

SUMMARY:As part of the Districtís efforts to reduce physical storage needs of hard copy documents, archive historical documents, and efficiently manage these documents, all paper documents need to be scanned, tagged and cataloged by a skilled temporary worker employed by a local staffing agency.

 

RECOMMENDATION: The Administrative Committee recommends the Board authorize the expenditure of funds for a local staffing agency to provide an individual, or successive individuals if necessary, to perform scanning projects for the District. Approval of this item will be contingent upon final adoption of the FY 2021-2022 budget.

 

BACKGROUND: The District has many historical documents, personnel records, and environmental data across all divisions.  Migrating these records into a document management system preserves the data, increases efficiency for retrieval, and promotes the workflow of certain tasks.

 

The assistance of a temporary worker to digitize these documents allows staff to continue with their regular daily tasks. The temporary worker will focus on data scanning during the time of his or her assignment.

 

EXHIBIT

None

 

 

 

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