ITEM:

CONSENT CALENDAR

 

3.

 

CONSIDER AUTHORIZING THE GENERAL MANAGER TO ENTER INTO A CONTRACT FOR GRANT ADMINISTRATION SERVICES WITH DUDEK  

 

Meeting Date:

December 14, 2020

Budgeted: 

Yes

 

From:

David J. Stoldt,

Program/

WRD

 

General Manager

Line Item No.:    

2-6-1

 

Prepared By:

Maureen Hamilton

Cost Estimate:

$132,204

 

General Counsel Review:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on December 8, 2020 and recommended approval.

CEQA Compliance:  This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

 

SUMMARY:  Resolution 2020-02 authorized the General Manager to enter into a grant agreement with DWR for a Proposition 1 Integrated Regional Water Management (IRWM) Implementation Round 1 Grant.  MPWMD will act as administrator for the grant funds. MPWMD received an award notification letter for the Proposition 1 IRWM Implementation Round 1 Grant on July 7, 2020. 

 

MPWMD issued a Request for Proposals (RFP) for grant administration services on October 22, 2020.  Staff contacted six organizations and published the RFP on the California Special Districts Association website RFP clearinghouse.  Five proposals were opened on November 18, 2020 from the following firms:

 

1.      Consero Solutions

2.      Dudek

3.      Landmark Environmental, Inc.

4.      Regional Government Services

5.      Wallace Group

 

Staff reviewed and rated the proposals based on each firm’s experience and references, understanding of project goals, proposed methodology to fulfill the intent of the RFP, ability and capacity to fulfill the intent of the RFP, and reasonableness of the budget and schedule. 

 

Dudek was the highest scoring firm, their proposal is included as Exhibit 3-A.  Dudek is a California-based environmental and engineering consultant with nationwide offices and more than 600 staff.  The team has been managing IRWM grants for Santa Barbara County and is contracted to manage Santa Barbara County’s IRWM Implementation Round 1 grant.

 

The contract will be fully reimbursed by the grant.  There is no cost share for grant administration.

 

RECOMMENDATION:  The Administrative Committee recommends the Board authorize the General Manager to enter into a contract for grant administration services with Dudek in the amount of $114,960 plus 15% contingency for a total contract amount not-to-exceed $132,204.  The contract will be paid on a time and materials basis.  The contract amount will be 100% reimbursed by grant funding. 

 

EXHIBIT

3-A      Dudek Proposal for Grant Administration Services

 

 

 

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