ITEM:		CONSENT CALENDAR
8.	CONSIDER EXPENDITURE FOR TEMPORARY AGENCY EMPLOYEE TO ASSIST WITH DOCUMENT SCANNING FOR ALL DISTRICT DIVISIONS DURING FY 2020-2021
Meeting Date:			June 15, 2020	Budgeted:	Yes
From:			David J. Stoldt, General Manager	Program/ Line Item No.:	Temporary Personnel
Prepared By:			Suresh Prasad	Cost Estimate:	$43,500
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on June 9, 2020 and recommended approval.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: As part of the District’s efforts to reduce physical storage needs of hard copy documents, archive historical documents, and efficiently manage these documents, all paper documents will need to be scanned, tagged and cataloged by a skilled temporary worker employed by a local staffing agency.

RECOMMENDATION: The Administrative Committee recommends the Board authorize the expenditure of funds for a local staffing agency to provide an individual, or successive individuals if necessary, to perform scanning projects for the District. Approval of this item will be contingent upon final adoption of the FY 2020-2021 budget.

BACKGROUND: The District has many historical documents, personnel records, and environmental data across all divisions.  Migrating these records into a document management system will preserve the data, increase efficiency for retrieval, and promote the workflow of certain tasks.

The assistance of a temporary worker to digitize these documents will allows staff to continue with their regular daily tasks. The temporary worker would focus on data scanning during the time of his or her assignment and would not provide other clerical or office assistance.

EXHIBIT

None

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