ITEM:

CONSENT CALENDAR

 

4.

CONSIDER APPROVAL OF BUDGETED FUNDS TO REPLACE HVAC UNIT AT THE MPWMD HARRIS COURT ADMINISTRATION BUILDING

 

Meeting Date:

November 18, 2019

Budgeted: 

No

 

From:

David J. Stoldt,

Program/

Fixed Assets

 

General Manager

Line Item No.:

918000 Building Improvements

 

Prepared By:

Suresh Prasad

Cost Estimate:

$15,000

 

General Counsel Review:  Yes

Committee Recommendation:  The Administrative Committee reviewed this item on November 13, 2019 and recommended approval.

CEQA Compliance:  This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

 

SUMMARY:  This request is for replacement of the Heating, Ventilation and Air Conditioning (HVAC) unit at the main MPWMD Harris Court Administration Building.  The new unit will replace a non-functional HVAC unit that has been in service for 20 years.

 

Airtec Service, our HVAC service provider, has provided a quote of $13,453 including crane rental, permit fees, coil coated protection and labor for installation of the new 5-ton HVAC unit.  The new unit includes a modulating economizer which is an energy saver component and adjusts based on the temperature outside by not turning the cooling compressor which saves electricity.  Staff recommends using Airtec Service since they are our HVAC service provider and is familiar with our facilities and equipment. 

 

This request includes $1,500 in additional funds for unforeseen expenditure related to permitting work.

 

Funding for replacing this HVAC unit will come from previously accrued capital replacement reserve fund. District has accrued $13,500 in replacement cost. Additional $1,500 will come from current year budget.  Mid-year budget adjustment will reflect this expenditure and also transfer of reserve funds.

 

RECOMMENDATION:  District staff recommends authorizing the Administrative Services Manager/Chief Financial Officer to replace the HVAC unit at the MPWMD Harris Court Administration Building for an amount not to exceed $15,000.  

 

BACKGROUND:    District acquired the MPWMD Harris Court Administration Building in 1999.  The existing HVAC units have been in service for 20 years.  One of the HVAC units has failed and is need of replacement.  A formal quote to replace the failed unit was obtained from Airtec Service, District’s HVAC service provider.

 

EXHIBIT

4-A      Airtec Service Quote

 

 

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