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ITEM: |
CONSENT
CALENDAR |
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14. |
CONSIDER APPROVAL OF
ADDITIONAL EXPENDITURE TO HDR ENGINEERING, INC. FOR THE LOS PADRES DAM FISH
PASSAGE STUDY |
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Meeting
Date: |
June 17, 2019 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, General
Manager |
Program/ |
Los Padres Dam Long Term Plan |
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Line Item No.: |
1-1-2-A |
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Prepared
By: |
Larry
Hampson |
Cost
Estimate: |
$10,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 10, 2019 and recommended approval. |
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CEQA Compliance: Exempt, CEQA Section 15262 (Feasibility and Planning
Studies) |
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SUMMARY: On April
18, 2016, the MPWMD Board approved entering into an agreement for services with
HDR Engineering, Inc. (HDR) for a Not-to-Exceed amount of $310,000 to conduct a
fish passage study at Los Padres Dam.
The cost of the study was reimbursed by Cal-Am as part of the 2015-2017
General Rate Case approved by the California Public Utilities Commission. The original schedule for this project
anticipated completion in December 2017.
Due to several circumstances occurring outside of the District’s and
HDR’s control during Project implementation, HDR has requested additional
schedule, scope, and budget to complete the project successfully. The need for
this contract amendment has grown over the past several months due to turnover
in the Technical Review Committee (TRC) formed to review the study and requests
from the TRC for additional meetings.
HDR has also incurred unanticipated project management costs due to the
extended length of the project as described in Exhibit 14-A.
Approximately $28,000 remains as a contingency from the April 18, 2016 Board authorization. Staff needs an additional $10,000 authorized to complete the study. This additional spending is included in the 2019-2020 Budget to be adopted by the Board on June 17, 2019.
RECOMMENDATION: Staff is requesting the Board authorize additional spending in the amount of $10,000 to complete the Los Padres Dam fish passage study.
DISCUSSION: HDR has completed about 90% of the work outlined in the original scope of the fish passage study. Because this study has gone on for much longer than anticipated, there has been a 100% turnover of staff assigned to the TRC from the California Department of Fish and Wildlife and the National Marine Fisheries Service (there has been no turnover in staff assigned to this project at Cal-Am and MPWMD). Funds requested by HDR will cover expenses associated with additional meetings with the TRC, additional analysis requested at TRC meetings, and project management costs. A final report is expected to be concluded by December 2019.
14-A Request for Contract Amendment (Cover Letter)
U:\staff\Boardpacket\2019\20190617\ConsentClndr\14\Item-14.docx