ADMINISTRATIVE COMMITTEE

 

4.

AUTHORIZE EXPENDITURE FOR BOARD ROOM AUDIO VISUAL SYSTEM UPGRADE

 

Meeting Date:

July 10, 2017

Budgeted:

Yes

 

From:

David J. Stoldt,

General Manager

Program:

Information Technology

 

 

Line Item No.:

Fixed Assets

 

Prepared By:

Mark Dudley

Cost Estimate:

$49,000

 

Administrative Services Division Manager/Chief Financial Officer Review:Yes

Committee Recommendation:The Administrative Committee reviewed this item on July 10, 2017 and recommended _________________.

CEQA Compliance:Action does not constitute a project as defined by CEQA Guidelines section 15378.

 

SUMMARY:Staff is seeking authorization to upgrade the Board Room Audio/Video (AV) system.The current system is over 15 years old and is in need of upgrade.The Districtís contractor, AMP Media is in the process of upgrading its equipment to high definition (HD) equipment which requires the District to upgrade its equipment.

 

RECOMMENDATION:Staff recommends approval of expenditures not-to-exceed $49,000 to upgrade the Audio/Visual broadcasting system itemized in the table listed below.The equipment and installation will be provided by AMP Media and independent contractors and augmented by internal staff.

 

Product

Price

Tricaster computer/switcher

$20,000

PTZ Optics Camera and hardware (4)

$8000

Workstation Refresh

$5000

PTZ Optics Camera Controller

$800

Blonder Tongue HD Transmitter

$3500

Misc Hardware and cables

$2000

Amp Labor installation and testing

$2400

Cabling/General Contractor

$4400

Contingency

$2900

TOTAL

$49,000

 

IMPACT TO STAFF/RESOURCES:The FY 2017-18 Information Technology budget includes funds of $49,000 in the District budget for these line item purchases.

BACKGROUND:Since Early 2003 the District has been broadcasting its monthly board meetings over local cable channels.Over the years, this service been expanded to viewing from the AMP web site on line with the option of archived meetings availability.In August 2017, the broadcast through the local cable and AMP Media will be in HD format and the current equipment will no longer be compatible.The current system is running on outdated software and hardware that is no longer supported by the manufacturer and AMP.

 

EXHIBITS

None††††††††††††††††††††††††††

 

 

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