ADMINISTRATIVE COMMITTEE

 

5.

CONSIDER CONVERTING THE OFFICE SPECIALIST II POSITION TO ACCOUNTING/OFFICE SPECIALIST AND TITLE CHANGE OF OFFICE SERVICES SUPERVISOR TO SENIOR OFFICE SPECIALIST

 

Meeting Date:

May 8, 2017

Budgeted:

FY 2017-2018

Operating Budget

 

From:

David J. Stoldt,

Program/

N/A

 

General Manager

Line Item No.:

 

 

Prepared By:

Suresh Prasad

Cost Estimate:

$11,500

 

General Counsel Approval:N/A

Committee Recommendation:The Administrative Committee reviewed this item on May 8, 2017 and recommended _______________.

CEQA Compliance:This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

 

SUMMARY:The District has recently seen a departure of a staff member in the Office Specialist II position. This departure has allowed District to examine its staffing needs. Over the recent years, the District has seen changes to its work flow in the Administrative Services Division (ASD) due to staffing and technology changes.After an evaluation of current workload and processes in ASD, it was determined that a position with more technical accounting duties would better meet the needs of the District.

 

It is proposed that Office Specialist II position be converted to Accounting/Office Specialist. The Accounting/Office Specialist position is a journey level classification and will report directly to the Administrative Services Manager/Chief Financial Officer. This position will assist ASD by providing various clerical and technical level accounting support. Job description for this converted position is attached as Exhibit 5-A. In addition to supporting ASD, the position will also support other departments by assuming the time-consuming task related to tracking and maintaining billings for projects. Along with accounting support, this position will continue to provide administrative and office support for the District.

The position would be placed at revised Range 19 on the Districtís salary chart, which is the same range for the Office Services Supervisor position.This placement would be consistent in maintaining internal relationships with other MPWMD job classifications, their requirements, and level of responsibility.The salary range would be consistent in comparison with other agencies for comparable positions in the area.

 

With the conversion of the Office Specialist II position to Accounting/Office Specialist and the change in supervision, it is necessary to retitle the Office Services Supervisor to Senior Office Specialist. The job duties of the Senior Office Specialist have been updated to reflect current responsibilities.Revised job description is attached as Exhibit 5-B. The Senior Office Specialist will continue to report directly to the Administrative Services Manager/Chief Financial Officer. With the Accounting/Office Specialist also reporting directly to the Administrative Services Manager/Chief Financial Officer, it will no longer be necessary for the Senior Office Specialist to have supervisory responsibilities.

 

RECOMMENDATION: Authorize the conversion of the Office Specialist II position to Accounting/Office Specialist and associated salary range, and change title of Office Support Supervisor to Senior Office Specialist.

 

IMPACTS TO STAFF/RESOURCES: The difference between cost of hiring at salary range 12 (Office Specialist II) and salary range 19 will be $11,500 including salary and benefits.

 

EXHIBITS

5-A††††† Accounting/Office Specialist job description

5-B††††† Senior Office Specialist job description

 

 

file:///U:\staff\Board_Committees\Admin\2017\20170508\05\Item-5.docx