ADMINISTRATIVE COMMITTEE

 

2.

CONSIDER APPROVAL OF BUDGETED FUNDS TO REPLACE HVAC UNIT AT THE MPWMD HARRIS COURT ADMINISTRATION BUILDING

 

Meeting Date:

April 11, 2016

Budgeted:

Yes

 

From:

David J. Stoldt,

Program/

Fixed Assets

 

General Manager

Line Item No.:

918000

Building Improvements

 

Prepared By:

Suresh Prasad

Cost Estimate:

$12,000

 

General Counsel Review:Yes

Committee Recommendation: The Administrative Committee reviewed this item on April 11, 2016 and recommended _________________________.

CEQA Compliance:N/A

 

SUMMARY:The Districtís FY 2015-2016 Budget includes a project for replacement of the Heating, Ventilation and Air Conditioning (HVAC) unit at the main MPWMD Harris Court Administration Building.The new unit will replace a non-functional HVAC unit that has been in service for over 15 years.

 

Originally we were told that replacement cost of the HVAC unit will be around $15,000 plus additional fees.Based on the preliminary verbal quote, staff included $20,000 in the FY 2015-2016 budget to replace the HVAC unit.Airtec Service, our HVAC service provider, has provided a quote of $9,222 including crane rental and labor for installation of the new HVAC unit.The new unit includes a modulating economizer which is an energy saver component and adjusts based on the temperature outside by not turning the cooling compressor which saves electricity.Staff recommends using Airtec Service since they are our HVAC service provider and is familiar with our facilities and equipment.

 

RECOMMENDATION:District staff recommends authorizing the General Manager to replace the HVAC unit at the MPWMD Harris Court Administration Building for an amount not to exceed $12,000, which includes crane and labor plus additional costs.

 

BACKGROUND: District acquired the MPWMD Harris Court Administration Building in 1999.The existing HVAC units have been in service for over 15 years.One of the HVAC units has failed and is need of replacement.Based on preliminary estimates, staff included replacement cost in the FY 2015-2016 budget.A formal quote to replace the failed unit was obtained from Airtec Service, Districtís HVAC service provider.

 

EXHIBIT

2-A††††† Airtec Service Quote

 

 

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