Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

February 13, 2012

 

 

Call to Order

The meeting was called to order at 3:30 PM in the District Conference Room.††

 

Committee members present:††††††††††††† David Pendergrass, Chair

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Director Lehman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Director Lewis (arrived at 3:34 PM)

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Staff present:††††††††††††† Dave Stoldt, General Manager

Larry Hampson, District Engineer

††††††††††††††††††††††††††††††††††† Suresh Prasad, Administrative Services Manager/Chief Financial Officer

Sara Reyes, Office Services Supervisor

 

Others present:††††††††††† Rae Gularte, Hayashi & Wayland

††††††††††††††††††††††††††††††††††† Matt Sclafani, Hayashi & Wayland

 

Oral Communications

None

 

Items on Board Agenda for February 23, 2012

 

Consider Authorization of Consultant Contract to Provide Assistance with Inter-Regional Prioritization Processes for the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and Southern Monterey Bay

Larry Hampson, District Engineer, reported on this item and answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board authorize the General Manager to enter into an agreement for services with Susan Robinson for assistance with developing a process to prioritize projects between the Monterey Peninsula IRWM Plan and the Greater Monterey County IRWM Plan for a not-to-exceed amount of $10,000.

 

Consider Approval of Funding for Rate Study Consultant for Alternative User Fee Collection Mechanism

General Manager David Stoldt, reported on this item and answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board authorize the Administrative Services Division Manager to issue a Request for Proposals from several identified consultants and contract with one on a sole-source basis then authorize the General Manager to enter into an agreement for services with the selected consultant for a not-to-exceed amount of $50,000.

 

 

Review and Accept Independent Audit Report for Fiscal Year 2010-2011

Rae Gularte and Matt Sclafani from Hayashi & Wayland, were in attendance and reviewed the draft audit report for Fiscal Year 2010-2011.Suresh Prasad, Administrative Services Manager/Chief Financial Officer, also answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board review and accept the Financial Statements and Independent Auditorís Report for the year ending June 30, 2011.

 

Receive and File First Quarter Financial Activity Report for Fiscal Year 2011-2012

Suresh Prasad reported on this item and answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board receive and file the First Quarter Financial Activity Report for Fiscal Year 2011-2012.

 

Consider Adoption of Treasurerís Report for September 2011

Suresh Prasad reported on this item and answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board adopt the September 2011 Treasurerís Report and financial statements, and ratification of the disbursements made during the month.

 

Consider Adoption of Treasurerís Report for October 2011

Suresh Prasad reported on this item and answered questions from the committee.After some discussion, the committee voted 3 to 0 to recommend the Board adopt the October 2011 Treasurerís Report and financial statements, and ratification of the disbursements made during the month.

 

Other Business

 

Review Draft Agenda for February 23, 2012 Regular Board Meeting

The committee reviewed the draft agenda for the February 23, 2012 Regular Board Meeting.General Manager Stoldt reported that two items will be added as Action Items to the agenda:1) discuss developing a Draft Memorandum of Understanding between the MPWMD, Monterey Regional Water Pollution Control Agency and California-American Water re Joint Funding of a Groundwater Replenishment Project and 2) Adoption of Mid-Year FY 2011-2012 Budget Adjustment.

 

Set 2012 Committee Meeting Dates

The committee agreed to the proposed 2012 meeting schedule presented by staff.The next meeting is scheduled for Monday, March 12, 2012 at 3:30 PM.The meeting schedule will be incorporated on the next Administrative Committee meeting agenda.

 

Adjournment

The meeting was adjourned at 8:56 AM.

 

 

U:\staff\Boardpacket\2012\20120223\InfoItems\19\item19_exh19a.docx