ADMINISTRATIVE COMMITTEE

 

2.

Consider Expenditure of Budgeted Funds to Amend Contract with Pueblo Water Resources for FY 2011-12 Hydrogeologic and engineering services ON SEASIDE BASIN AQUIFER STORAGE AND RECOVERY PROJECTS:  (a) WATER PROJECT 1; (B) WATER PROJECT 2

 

Meeting Date:

November 14, 2011

Budgeted: 

Yes

 

From:

David J. Stoldt,

Program/

1-2-1 A. 1 &

 

General Manager

Line Item No.:

2, and B. 1 to 5

 

Prepared By:

Joe Oliver

Cost Estimate:

 

Water Project 1:

Water Project 2:

Partially reimbursable (Cal-Am)

$241,794

$396,063

 

General Counsel Review:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on November 14, 2011 and recommended ___________________.

CEQA Compliance:  N/A

 

SUMMARY:  The Monterey Peninsula Water Management District (MPWMD or District) and California American Water (Cal-Am) are preparing to initiate Water Year (WY) 2012 injection operations at the Water Project 1 Santa Margarita (Phase 1) Aquifer Storage and Recovery (ASR) site on General Jim Moore Boulevard in Seaside.  In addition, the District and Cal-Am are pursuing the next phase of expansion of the ASR Project at the Water Project 2 Seaside Middle School (Phase 2) site.  Accordingly, the proposed scopes of work and cost for hydrogeologic and engineering assistance during Fiscal Year (FY)  2011-12 for both Water Project 1 and 2 are included in Exhibit 2-A and Exhibit 2-B, respectively.  These proposals have been developed to incorporate elements identified during the course of the recent ASR coordination meetings between the District and Cal-Am.  Under direction from the District with Cal-Am coordination, this work will be conducted by Pueblo Water Resources (PWR), the firm that has been providing hydrogeologic and engineering support on both the Phase 1 and 2 ASR projects.  The PWR proposals describe the tasks necessary to accomplish this work in greater detail.  The proposals incorporate scheduled work through the end of FY 2011-12 (i.e., June 30, 2012).  The Water Project 1 (Phase 1) proposal assumes that development of the ASR program continues towards completion of all facilities at the Santa Margarita site.  The Water Project 2 (Phase 2) proposal assumes that the District and Cal-Am continue cooperation on completion of the facilities that will allow temporary operation of the new ASR well at the site, as well as further project expansion at this site leading to completion of a second ASR well and all needed permanent appurtenant facilities at the Seaside Middle School site.

 

(A)           Water Project 1:  The work at the Santa Margarita Phase 1 ASR site includes a focus on:  (1) assisting District and Cal-Am staff with ASR well operations during the upcoming WY 2012 injection season, (2) preparation of the WY 2011 Summary of Operations Report, (3) assisting the District with completing the remaining Phase 1 project facilities, and (4) coordination with Cal-Am regarding the incorporation of Regional Water Project (or other related alternate projects) into the ASR program.

(B)           Water Project 2:  The work at the Seaside Middle School Phase 2 ASR site includes a focus on:  (1) assisting District and Cal-Am staff with ASR-3 well operations during the upcoming WY 2012 injection season, (2) providing the District with design, engineering and bidding support for the construction of a second ASR well and appurtenant site facilities planned for Summer 2012, and (3) coordination with Cal-Am regarding incorporation of Regional Water Project (or other related alternate projects) into the ASR program.

 

RECOMMENDATION:   District staff recommends authorization to amend the existing contract agreement with PWR for the hydrogeologic and engineering technical services for:  (A) Water Project 1 as described in Exhibit 2-A, for a not-to-exceed amount of $241,794, and (B) Water Project 2 as described in Exhibit 2-B for a not-to-exceed amount of $396,063.  If approved, staff will process an amendment for this amount in order to continue work on both the Water Project 1 and 2 project elements without delay.  The requested funding authorization includes a 10% contingency amount which would only be utilized based on written request and authorization by the District.

 

IMPACT ON STAFF/RESOURCES:  Planning, design, construction and operation of the Water Project 1 and 2 facilities are ongoing significant staff commitments, as reflected in the District’s Strategic Plan.  Funds for this work are included in the MPWMD FY 2011-12 budget under Line Items 1-2-1 A. 1 to 3, and B. 1 to 3 (adopted June 20, 2011).  District staff will continue to coordinate with Cal-Am on all work elements applicable for direct reimbursement.

 

BACKGROUND:  The proposed work described in this item represents a continuation of past accomplishments on the Water Project 1 and 2 ASR facilities, with technical assistance from PWR.  Given the current knowledge base and capabilities of the PWR staff that have been assigned to this work, combined with the desired fast-track schedule for the Water Project 2 ASR component, District staff believes that it is most prudent and efficient to extend the existing contract with PWR, to avoid delays and duplicative work on the projects.  PWR is prepared and able to initiate this work in accordance with the current requested schedule, and has successfully accommodated other past short-notice schedule changes on both the Phase 1 and 2 ASR project work elements.  PWR’s hourly fee schedule is among the lowest of rates that District staff is aware of from firms doing comparable technical work in this area, or from other firms with which the District has recently retained for a similar level of professional services.  This in part, led to the original contract award by competitive solicitation to PWR (formerly Padre Associates) for the development of the permanent full-scale ASR well facility at the Phase 1 ASR site.  In addition, PWR currently provides technical assistance to Cal-Am for the ASR component of the proposed Coastal Water Project.  By retaining PWR for this work, there is greater assurance that the District’s and Cal-Am’s ASR Project plans will be well coordinated and cost effective.

 

EXHIBITS

2-A      PWR Proposal for Hydrogeologic and Engineering Services for Phase 1 ASR Project, Fiscal Year 2011-12 Program, letter of November 2, 2011

2-B      PWR Proposal for Hydrogeologic and Engineering Services for Phase 2 ASR Project, Fiscal Year 2011-12 Program, letter of November 2, 2011

 

 

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