ADMINISTRATIVE COMMITTEE

 

4.

CONSIDER EXPENDITURE OF BUDGETED FUNDS TO AMEND CONTRACT WITH PUEBLO WATER RESOURCES TO PROVIDE HYDROGEOLOGIC REVIEW FOR WATER DISTRIBUTION SYSTEM PERMITS

 

Meeting Date:

June 8, 2009

Budgeted: 

Yes

 

From:

Darby Fuerst,

Program/ 

2-8-2 and 2-8-4

 

General Manager

Line Item No.:

 

 

 

Prepared By:

Henrietta Stern

Cost Estimate: 

$16,000

 

General Counsel Approval:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on June 8, 2008 and recommended ______________________.

CEQA Compliance:  N/A

 

SUMMARY:   The Board will consider authorizing the General Manager to amend an existing contract with Pueblo Water Resources, Inc. (Pueblo) to authorize a maximum of $16,000 for Fiscal Year (FY) 2009-2010 (July 1, 2009 through June 30, 2010) to continue to help District staff carry out MPWMD Rules and Regulations governing Water Distribution Systems (WDS), specifically in regards to hydrogeologic review of well pumping test reports and related tasks.  The $16,000 limit would be allocated in two parts, which would be tracked separately in each monthly invoice as follows:

 

Ø      Program 2-8-2, “Hydrologic impact review,” with up to $12,000 as 100% reimbursable from applicants; and

Ø      Program 2-8-4, “Technical procedures update,” with up to $4,000 as non-reimbursable.

 

These funds are based on volume of work in the current fiscal year and anticipated tasks associated with updating technical procedures and other non-reimbursable tasks next year.  Consultant assistance is needed to help the Water Resources Division address the technical information provided in the many WDS applications that are currently active (30 active projects as of June 1, 2009) in addition to anticipated projects that could be received next fiscal year.  Presently 23 applicants have completed the Pre-Application step and received application materials from MPWMD, but have not yet submitted their formal Application package for processing.  Exhibit 4-A is the proposed scope of work and cost estimate from Pueblo for FY 2009-2010. 

 

The hydrogeologic review is the heart of the WDS permit assessment, and must show that a well (or other water source) will reliably meet the applicant’s needs, will not harm neighboring systems (wells) or harm Sensitive Environmental Receptors as defined in District Rule 11.

 

 

RECOMMENDATION:  Staff recommends that the Board authorize the General Manager to amend the current District professional services contract with Pueblo for a not-to-exceed amount of $16,000 for FY 2009-2010, as described above. If this item is adopted along with the Consent Calendar, staff will execute a contract amendment with Pueblo for FY 2009-2010 in June 2009, so work will be uninterrupted when the new fiscal year begins on July 1, 2009. 

 

BACKGROUND AND DISCUSSION:  Pueblo has been retained since June 2006 to assist staff with WDS permit processing.  All amounts are maximums; only actual hours of service are billed.  Invoiced hours submitted by consultants for each applicant are reimbursed by the applicant before the applicant receives the signed WDS permit. It is noted that Pueblo’s rates are $5-$10 per hour higher than last year.

 

IMPACT TO DISTRICT RESOURCES: Due to the continued steady volume of WDS applications, with more anticipated in FY 2009-2010 due to increasing restrictions on the availability of California American Water supply for new construction and remodels, consultant assistance is essential to adequately process permit applications and assist the Water Resource Division address technical questions relating to the WDS process. 

 

Pueblo’s technical work is directed by the MPWMD Water Resources Division (WRD) Manager with billing managed by the Project Manager; funds will be budgeted to the P&E Division starting in July 2009.  Pueblo’s work product is used as evidence by the planning consultant (GSPEC; see Agenda Item 3) who assists the Project Manager in preparing WDS permit documents, including formal Findings of Approval.

 

EXHIBIT

4-A      Pueblo Scope of Work and Fee Schedule for FY 2009-2010

 

 

 

 

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