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ADMINISTRATIVE COMMITTEE |
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2. |
CONSIDER EXPENDITURE OF BUDGETED FUNDS TO PURCHASE PORTABLE
EQUIPMENT FOR PUBLIC OUTREACH EFFORTS |
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Meeting Date: |
May
13, 2009 |
Budgeted: |
Yes |
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From: |
Darby Fuerst, |
Program/ |
Public
Outreach |
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General Manager |
Line
Item No.: |
9-7811.5 |
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Prepared By: |
Stephanie Pintar |
Cost Estimate: |
$10,000 |
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General Counsel Approval: N/A |
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Committee Recommendation:
The Administrative Committee reviewed this item on May 13, 2009 and
recommended _________________. |
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CEQA Compliance: N/A |
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SUMMARY: The
Public Outreach Committee budgeted $10,000 for purchase of a trade show booth
to support outreach efforts during fiscal year 2008-2009. To complete this objective, staff enlisted
the assistance of Keehan & Partners, a local advertizing and design
company, to help with researching prices and products. Staff is requesting authorization to purchase
a portable podium table with locking cabinet, two quickscreen banners with
stands, an ultra-light weight tri-fold display for table top presentations, a
metal collapsible literature stand with carry case. Also included in the proposal is a hard
rolling shipping case that will accommodate the podium table, two quickscreen
banners and the table top display. The estimate
from Keehan & Partners includes design and art direction for the banners
and ultra light display, printing, and assistance with purchase and delivery of
the equipment.
MPWMD staff participates in a number of community outreach events each year. In addition, MPWMD is frequently asked to give presentations to local and regional special interest groups and service organizations and to attend events as an exhibitor. The addition of portable, packable, lightweight displays and a podium table will enhance the District’s message and image at the events it attends. The portability will also greatly reduce the amount of staff effort and space needed to prepare for and clean up after an event.
RECOMMENDATION: Staff recommends the Administrative Committee support this item with a recommendation that the Board authorize staff to expend a maximum of $10,000 for purchasing public outreach equipment, including limited assistance with price research and preparing the displays for use.
IMPACT
TO STAFF/RESOURCES: Funds are
included in the fiscal year 2008-2009 budget.
EXHIBITS
None
U:\staff\word\committees\Admin\2009\20090513\02\item2.doc