ITEM:

CONSENT CALENDAR

 

4.

AUTHORIZE EXPENDITURE FOR SOFTWARE MAINTENANCE AGREEMENTS

 

Meeting Date:

July 17, 2017

Budgeted: 

Yes

 

From:

David J. Stoldt,

General Manager

Program/

Line Item No.

Services and Supplies

Data Processing

 

Prepared By:

Mark Dudley

Cost Estimate:

$60,075

 

Administrative Services Division Manager/Chief Financial Officer Review:  Yes

Committee Recommendation:  The Administrative Committee reviewed this item on July 10, 2017 and recommended approval.

CEQA Compliance:  Action does not constitute a project as defined by CEQA Guidelines section 15378.

 

SUMMARY:  Staff seeks authorization to continue with our software maintenance agreements for Geographic Information Systems (GIS), IT Support, Financial Accounting, watershed analysis, ground & surface water modeling, and topographic data processing software.  These software’s are for use at the District for various information technology (IT) and accounting functions and used by staff in their daily functions.

 

RECOMMENDATION:  Staff recommends approval of expenditures not-to-exceed $60,075 to purchase the items listed in the table below:

 

Product

Price

ESRI ArcGIS Standard concurrent

$4400

ESRI ArcGIS Standard stand-alone

$1650

ESRI Extensions

$2500

Latitude Geographics GeoCortex

$6000

ESRI EDN

$1650

ArcGIS Server Two Core

$1375

Server networking

$3500

Backup, antivirus and MS office

$9500

Docuware (Financial)

$8000

Tyler Technologies (Financial)

$21500

TOTAL

$60075

 

 

IMPACT TO STAFF/RESOURCES:  The FY 2017-18 Information Technology budget includes funds of $60,075 in the District budget for these line item purchases.

 

BACKGROUND:  The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District.  The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data. 

 

The IT and Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks as well as provide real-time financial information of the District. 

 

These software platforms serve many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. In addition, it is a vital system for the District’s ongoing surface and subsurface water modeling efforts.  The effectiveness of District tasks to better serve the MPWMD staff and the public will be largely achieved through data management and analysis functions which are provided by the software.

 

EXHIBITS

None

 

 

file:///U:\staff\Boardpacket\2017\20170717\ConsentClndr\04\Item-4.docx