ITEM:

CONSENT CALENDAR

 

9.

CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES

 

Meeting Date:

June 19, 2017

Budgeted:

Yes

 

From:

David J. Stoldt,

Program/

Professional Fees

 

General Manager

Line Item No.

 

 

Prepared By:

Suresh Prasad

Cost Estimate:

$35,000

 

General Counsel Review:N/A

Committee Recommendation: The Administrative Committee reviewed this item on June 12, 2017 and recommended approval.

CEQA Compliance:This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

 

SUMMARY: With resignation of the Districtís GIS Specialist, there is a need to find a replacement to fill that position.Based on the size of the District, the replacement of a full-time GIS position can most effectively be filled with a part-time GIS consultant.

 

An agreement for GIS professional services (Exhibit 9-A) has been prepared by Lynx Technologies for Board review.If approved, this agreement will be effective from July 1, 2017 to June 30, 2018.

 

Currently, the Pebble Beach Community Services District is using services of Lynx Technologies to provide GIS services for their district on a part-time basis. In additional, several other cities are also utilizing the same company for their GIS needs.

 

RECOMMENDATION:District staff recommends authorizing the General Manager or the Administrative Services Manager/CFO to enter into an agreement with Lynx Technologies to provide GIS services for an amount not-to-exceed $35,000. Funds to cover for this Agreement will come from savings by not hiring a full-time GIS Specialist. The approval of this item is contingent upon the adoption of FY 2017-2018 budget by the Board.

 

BACKGROUND: With the resignation of the Districtís full time GIS Specialist, staff evaluated the Districtís GIS needs and realized that the most efficient way to fill the position would be to contract part-time GIS services.

 

Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of one eight-hour day per week.

 

The agreement with Lynx Technologies will be from July 1, 2017 to June 30, 2018. After which, these services may continue on a month-to-month basis. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing the Districtís GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in Scope of Services part of the agreement (attached as Exhibit 9-A).

 

EXHIBIT

9-A††††† GIS Professional Services Agreement

 

 

file:///U:\staff\Boardpacket\2017\20170619\ConsentClndr\09\Item-9.docx