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ITEM: |
CONSENT
CALENAR |
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6. |
CONSIDER APPROVAL OF EXPENDITURE
OF BUDGETED FUNDS FOR IT HARDWARE REPLACEMENT |
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Meeting
Date: |
May 18, 2015 |
Budgeted: |
Yes |
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From: |
David J. Stoldt,
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Program: |
Fixed Assets |
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General
Manager |
Line Item
No.: |
99-02-916000 |
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Prepared
By: |
Mark A.
Dudley |
Cost
Estimate: |
$17,453 |
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Administrative Services Division
Manager/Chief Financial Officer Review:
Yes |
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Committee
Recommendation: The Administrative
Committee reviewed this item on May 11, 2015 and recommended approval. |
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CEQA Compliance:
N/A |
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SUMMARY: As part of the IT infrastructure maintenance and upgrade plan, staff seeks authorization to purchase replacement server, tape library and uninterruptible power supply (UPS).
The server is a Proliant DL380
Gen 9 Server. It will replace several
aging stand-alone hardware servers in a virtual environment saving power and
space, reducing energy footprint and power consumption. The existing servers are 8 years old and in
need of replacement.
The tape library will replace existing aging tape
drive hardware which is no longer covered by manufacturer’s service
agreement. The new tape library hardware
will increase speed and efficiency of backups, with more than 3 times the
capacity of existing tape drive hardware.
The existing tape drive hardware is 11 years old and in need of
replacement.
The new Uninterruptable Power Supply (UPS) unit will replace the old UPS unit that was destroyed by overheated batteries. The new UPS will also add additional run-time capacity to existing systems and also serve to protect equipment in the event of power surges and power failures.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $17,990 to purchase the items listed in the table below:
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Product |
Price |
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HP Proliant Server |
$10,292.57 |
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Tape Library |
5700.76 |
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UPS |
1,460 |
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TOTAL |
$17,453.33 |
IMPACT TO STAFF/RESOURCES: The FY 2014-2015 Information Technology (IT) budget includes funds of $17,952 in the District budget for these line item purchases.
BACKGROUND: The District IT Infrastructure supports all facets of District’s computing needs including e-mail, Data Storage, Network and Data Security, Water Demand Database Application, GIS Application and Storage, Web Hosting, Financial Applications, SQL server databases and numerous other needs. The District currently houses 12 physical production servers with various purchase dates between 2003 and 2007. These new equipment’s will augment the existing infrastructure and help reduce power and space requirements while providing much-needed storage capacity. The tape library will provide more efficient and higher capacity backups to help protect the valuable district data.
None
U:\staff\Boardpacket\2015\20150518\ConsentClndr\06\Item
6.docx