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ITEM: |
CONSENT
CALENDAR |
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3. |
CONSIDER EXPENDITURE OF BUDGETED
FUNDS FOR IT HARDWARE REPLACEMENT |
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Meeting
Date: |
November 17, 2014 |
Budgeted: |
Yes |
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From: |
David J. Stoldt,
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Program: |
Fixed Assets |
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General
Manager |
Line Item
No.: |
99-02-916000 |
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Prepared By: |
Mark A.
Dudley |
Cost
Estimate: |
$41,700 |
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Administrative Services Division
Manager/Chief Financial Officer Review:
Yes |
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Committee
Recommendation: The Administrative
Committee reviewed this item on November 7, 2014 and recommended approval. |
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CEQA Compliance:
N/A |
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SUMMARY: As part of the IT infrastructure maintenance and upgrade plan, staff seeks authorization to purchase replacement networking and computer hardware.
The Promise VESS 2600 Network storage is a mid-tier Network
Attached Storage (NAS) device which will provide 26 terabytes of usable storage
for our existing Geographic Information System (GIS) data. The current GIS server was purchased in 2006
and has reached its maximum storage capacity of 6.3 Terabytes. With new aquifer modeling requirements and
aerial imagery acquisition planned, the District’s GIS data requirements are
expected to double in the next 2 years.
This NAS device will serve dual purpose as a backup
device for workstations and servers, while also providing redundancy in the
event of a software, component or catastrophic failure. This device can be moved to an off-site location
when a data center becomes available.
The NetApp expansion will add additional storage capacity to our existing NetApp infrastructure. This will enable the District to replace its existing antiquated servers within virtual environment and also provide additional server capacity. A server in virtualized environment uses less space and also reduces the power consumption and carbon footprint.
A total of 9 antiquated staff workstations will be replaced, with 2 specialized workstations for GIS and Carmel River Aquifer modeling capabilities.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $41,700 to purchase the items listed in the table below:
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Product |
Price |
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Promise VESS 2600 Network Attached Storage |
$12,900 |
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NetApp Expansion unit |
$19,000 |
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Workstation refresh (7) |
$7,300 |
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GIS/GS Flow computer workstations |
$2,500 |
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TOTAL |
$41,700 |
IMPACT TO STAFF/RESOURCES: The FY 2014-15 Information Technology budget includes funds of $41,700 in the District budget for these line item purchases.
BACKGROUND: The District IT Infrastructure supports all facets of District’s computing needs including e-mail, Data Storage, Network and Data Security, Water Demand Database Application, GIS Application and Storage, Web Hosting, Financial Applications, SQL server databases and numerous other needs. The District currently houses 12 physical production servers with various purchase dates between 2003 and 2007. Server and Netapp storage devices were purchased in 2013. These new storage devices will augment the existing infrastructure and help reduce power and space requirements while providing much-needed storage capacity.
None
U:\staff\Boardpacket\2014\20141117\ConsentClndr\03\item3.docx