EXHIBIT 17-A

 

FINAL MINUTES

Monterey Peninsula Water Management District

Administrative Committee

June 12, 2014

 

Call to Order

The meeting was called to order at 2:01 PM in the District Conference Room.  

 

Committee members present:              Brenda Lewis (arrived at 2:03 PM)

David Pendergrass

Bill Thayer                 

 

Staff present:              David Stoldt, General Manager

                                    Suresh Prasad, Administrative Services Manager/Chief Financial Officer

                                    Joe Oliver, Water Resources Manager

                                    Arlene Tavani, Executive Assistant

                                    Stephanie Locke, Water Demand Manager

                                    Henrietta Stern, Project Manager

                                    Cynthia Schmidlin, Human Resources Analyst

                                    Sara Reyes, Office Services Supervisor

                                   

Oral Communications

None

 

Adopt Minutes of May 12, 2014 Committee Meeting

On a motion by Pendergrass and second by Thayer, the minutes of the May 12, 2014 meeting were approved on a vote of 2 – 0.   

 

Items on Board Agenda for May 19, 2014

 

Consider Expenditure for Aquifer Storage and Recovery Well Repair

On a motion by Pendergrass and second by Thayer, the committee voted 3 to 0 to recommend the Board authorize the General Manager to prepare a Change Order (contract amendment) with Zim Industries, Inc., the firm currently under contract with the District to complete the ASR-1 well equipment repair work, for an amount not-to-exceed $112,430.

 

Consider Policy on Preparation of Committee Meeting Minutes

The committee took no action and continued this item to the July Administrative Committee meeting.  Directors Lewis and Thayer requested staff provide an example of action minutes to the July committee meeting.

 

 

Consider Extension of Contract with Thomas Brand Consulting for Fiscal Year 2014-2015

On a motion by Pendergrass and second by Thayer, the committee voted 3 to 0 to recommend the Board contract with Thomas Brand Consulting for Fiscal Year 2014-2015.

 

Consider Expenditure of Budgeted Funds to Amend Contract with Golden State Planning and Environmental Consulting to Assist with Water Distribution System Permit Program

On a motion by Thayer and second by Pendergrass, the committee voted  3 to 0 to recommend the Board authorize the General Manager to amend the current District professional services contract with Golden State Planning and Environmental Consulting for a not-to-exceed amount of $6,000 for Fiscal Year 2014-2015.

 

Consider Expenditure of Budgeted Funds to Amend Contract with Pueblo Water Resources to Provide Hydrogeologic Review for Water Distribution System Permits

On a motion by Pendergrass and second by Thayer, the committee voted 3 to 0 to recommend the Board authorize the General Manager to amend the current District professional services contract with Pueblo Water Resources for a not-to-exceed amount of $7,000 for Fiscal Year 2014-2015.

 

Consider Expenditure of Budgeted Funds to Contract for Limited Term Field Positions During FY 2014-2015

On a motion by Pendergrass and second by Thayer, the committee voted 3 to 0 to recommend the Board authorize the expenditure of funds to hire one limited-term Field Biology Assistant for up to 999 hours of work, several limited-term Water Resources Assistants for up to a total of 2,984 hours of work, several Fisheries Aides for up to 1,694 hours, and one on-call Fish Crew Leader for up to 105 hours, between July 1, 2014 and June 30, 2015.

 

Authorize Expenditure of Budgeted Funds for Temporary Agency Employee to Assist with Data Migration in the Water Demand Division during FY 2014-2015

On a motion by Pendergrass and second by Thayer, the committee voted 3 to 0 to recommend the Board authorize the expenditure of funds for a local staffing agency to provide an individual, or successive individuals if necessary, to perform data migration duties in the Water Demand Division for 1,960 hours during Fiscal Year 2014-2015.

 

Consider Adoption of Resolution 2014-09 Establishing Article XIII(B) Fiscal Year 2014-15 Appropriations Limit

On a motion by Thayer and second by Pendergrass, the committee voted 3 to 0 to recommend the Board adopt Resolution 2014-09, a Resolution of the Board of Directors of the Monterey Peninsula Water Management District Establishing an Appropriations Limit for Fiscal year 20142015 in the amount of $1,441,156.

 

Consider Adoption of Treasurer’s Report for April 2014

On a motion by Thayer and second by Pendergrass, the committee voted 3 to 0 to recommend the Board adopt the April 2014 Treasurer’s Report and financial statements, and ratification of the disbursements made during the month.

 

Other Business

 

Review Draft Agenda for June 23, 2014 Regular Board Meeting

The committee made no changes to the agenda.

 

Adjournment

The meeting was adjourned at 3:06 PM.                  

 

 

 

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