ITEM:

CONSENT CALENDAR

 

5.

Consider APPROVAL OF EXPENDITURE FOR  repairs to  2005 FORD F-250 (unit #8)

 

Meeting Date:

March 18, 2013

Budgeted: 

Yes

 

From:

David J. Stoldt,

Program/

Services & Supplies

 

General Manager

Line Item No.: 

99-04-7920

 

Prepared By:

Cory Hamilton

Cost Estimate: 

$4,700.88

 

General Counsel Review:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on March 11, 2013 and recommended approval.

CEQA Compliance:  N/A

 

SUMMARY: In February, staff took Unit #8 (2005 Ford F-250, ¾ ton) in for routine maintance.  The service technician found a couple of major problems with the truck.  The engine was leaking oil under the crankcase, which indicated a failed seal from the engine to the crankcase.  The technician informed staff that it had the potential to damage the engine if required repairs were not made immediately.  In order to repair the seals that were leaking, the engine needed to be pulled out.  The cost of this repair was $3,216.26.  If required repairs were not made and the engine was damaged, a new replacement engine would have cost approximately $15,000.  The technicians also found an exhaust leak behind the turbo unit, which was causing exhaust fumes to enter the cab of the truck (driver safety issue) and would have caused the vehicle to fail future smog tests.  The cost to repair this item was $659.66.  Also, the parking brake unit was in need of repairs costing $449.68 and the transmission was due for a 60,000 mile service, which cost additional $309.62.  The total cost of repairs for this vehicle was $4,700.88.

 

This vehicle is the most reliable diesel ¾ ton truck in the fleet.  It is used for heavy hauling, towing and is necessary in the day to day operations of the Water Resources Department.  In the event the fish truck is not operable, this unit is the replacement truck for that part of the operation.  Due to nature of the repairs, General Manager’s emergency authority was utilized to repair this vehicle. 

 

RECOMMENDATION:  Staff recommends that the Board ratify this expenditure.  Funding for these repairs are included in the Fiscal Year 2012-2013 Budget under line transportation costs.

 

EXHIBIT

5-A  Invoice for repairs from Ford Dealership.  

 

 

 

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