ITEM:

CONSENT CALENDAR

 

2.

CONSIDER EXPENDITURE OF BUDGETED FUNDS FOR SOFTWARE MAINTENANCE AGREEMENTS

 

Meeting Date:

September 17, 2012

Budgeted: 

Yes

 

From:

David J. Stoldt,

General Manager

Program/

Line Item No.

Services and Supplies

Data Processing

 

 

 

Prepared By:

E. Sandoval

Cost Estimate:

$13,500

 

Administrative Services Division Manager/Chief Financial Officer Review:  Yes

Committee Recommendation:  The Administrative Committee reviewed this item on September 10, 2012 and recommended approval.

CEQA Compliance:  N/A

 

SUMMARY:  Staff seeks authorization to continue with our software maintenance agreements for Geographic Information Systems (GIS), watershed analysis, ground & surface water modeling, and topographic data processing software.  This software is for use at the District for various information technology (IT) functions and these IT products are used by staff in their daily functions.

 

RECOMMENDATION:  Staff recommends approval of expenditures not-to-exceed $13,500 to purchase the items listed in the table below:

 

Product

Price

ESRI ArcGIS Standard concurrent

$4200

ESRI ArcGIS Standard stand-alone

$2200

ESRI Extensions

$2700

Latitude Geographics GeoCortex

$4400

 

 

IMPACT TO STAFF/RESOURCES:  The FY 2012-13 Information Technology budget includes funds of $13,500 in the District budget for these line item purchases.

 

BACKGROUND:  The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District.  The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.

 

As part of the 2005 MPWMD Geographic Information Systems (GIS) Implementation Plan, a GIS system was recommended to provide non-technical staff, Board members, and the public access to the spatial information, maps, and data. At its July 2007 meeting, the MPWMD Board approved the initial phase of a software upgrade from a single-user development system to an enterprise-wide system.  As part of this strategy, providing data analysis capabilities have been a top priority.  The sheer volume of available GIS data in the Monterey Bay region is significant and every opportunity has been made to incorporate existing data whenever the opportunity is available, as long as the data meets MPWMD’s needs.

 

The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. The effectiveness of the GIS to better serve the MPWMD staff will be largely achieved through data management and analysis functions which are provided by the software.

 

EXHIBITS

None

 

 

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