EXHIBIT 17-A

Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

December 5, 2011

Call to Order

The meeting was called to order at 8:03 AM in the District Conference Room.

Committee members present: David Pendergrass, Chair

Director Lehman

Committee members absent: Director Lewis

Staff present: Dave Stoldt, General Manager

Larry Hampson, District Engineer

Joe Oliver, Water Resources Manager

Stephanie Pintar, Water Demand Manager

Suresh Prasad, Administrative Services Manager/Chief Financial Officer

Sara Reyes, Office Services Supervisor

Oral Communications

None

Amended Agenda Discussion

Stephanie Pintar, Water Demand Manager, reported that an amended agenda with a new item, 3-B, titled Consider Authorization to Reimburse San Carlos School for Water Saving Retrofits, was added to the December 5, 2011 Administrative Committee meeting agenda on Friday, December 2, after production and distribution of the meeting packet. Due to the urgency of this item, Ms. Pintar requested that the Administrative Committee approve the amended agenda with the new item 3-B. The committee voted 2 to 0 to approve the revised agenda and to discuss and take action on item 3-B.

Items on Board Agenda for December 12, 2011

Consider Authorization of Consultant Contract and Sub-Grantee Agreement for Projects to Update the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and Southern Monterey Bay

Larry Hampson, District Engineer, reported on this item and answered questions from the committee. Mr. Hampson reported that expenditure of funds for these two projects is fully reimbursable from the DWR grant. After some discussion, the committee voted 2 to 0 to recommend the Board authorize the General Manager to 1) enter into a consultant agreement with Scott Hennessy for assistance with a portion of Task 1 in Project 3 for a not-to-exceed amount of $6,000; 2) enter into a sub-grantee agreement with the County of Monterey for a not-to-exceed amount of $54,200 to complete Project 9.

Consider Expenditure of Budgeted Funds to Authorize Contract with Denise Duffy and Associates to Prepare CEQA Documents for Water Project 2

Joe Oliver, Water Resources Manager, reported on this item and answered questions from the committee. Mr. Oliver reported that $29,150 is reimbursable from Cal-Am. After some discussion the committee voted 2 to 0 to recommend the Board authorize staff to retain DDA to prepare CEQA compliance documents for Water Project 2 at a cost estimate of $26,500 plus contingency.

Consider Authorization for Purchase of Equipment for Retrofit at Monterey Peninsula Unified School District

Stephanie Pintar, Water Demand Manager, reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the Board approve the expenditures of $30,000 to purchase irrigation equipment and $20,000 to reimburse MPUSD for equipment installation costs incurred by a contractor to install the approved equipment before December 31, 2011.

Consider Authorization to Reimburse San Carlos School for Water Saving Retrofits

Stephanie Pintar reported on this item and answered questions from the committee. After some discussion, the committee voted 2 to 0 to recommend the Board approve reimbursement in the amount of $12,298.24 to San Carlos School for purchase of toilets and faucets and for installation and miscellaneous associated materials before December 31, 2011.

Consider Approval of First Quarter Fiscal Year 2011-2012 Investment Report

Suresh Prasad, Administrative Services Manager/Chief Financial Officer, reported on this item and answered questions from the committee. Mr. Prasad advised the Committee that the investment report was not in compliance of the District’s Investment Policy as it did not meet the expenditure requirements for six months. After some discussion the committee voted 2 to 0 to recommend the Board approve the First Quarter Fiscal Year 2011-2012 Investment Report.

Other Business

Review Draft Agenda for December 12, 2011 Regular Board Meeting

The committee reviewed the draft agenda for the December 12, 2011 Regular Board Meeting. No changes were made to the agenda.

Set January 2012 Committee Meeting Date

The committee suggested meeting on January 13 or January 17, 2012 at 8 AM. Staff will confirm the date in early January.

Adjournment

The meeting was adjourned at 8:37 AM.

U:\staff\word\boardpacket\2011\20111212\InfoItems\17\item17_exh17a.docx