ITEM: |
CONSENT CALENDAR |
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4. |
Consider Expenditure of Budgeted Funds to Amend Contract with
Pueblo Water Resources for FY 2011-12 Hydrogeologic and engineering services ON
SEASIDE BASIN AQUIFER STORAGE AND RECOVERY PROJECTS: (a) WATER PROJECT 1; (B) WATER PROJECT 2 |
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Meeting Date: |
November 21, 2011 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, |
Program/ |
1-2-1 A. 1 & |
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General Manager |
Line Item No.: |
2, and B. 1 to 5 |
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Prepared By: |
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Cost Estimate: Water
Project 1: Water
Project 2: |
Partially
reimbursable (Cal-Am) $241,794 $396,063 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this
item on November 14, 2011 and recommended approval. |
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CEQA Compliance: N/A |
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SUMMARY:
The Monterey Peninsula Water Management District (MPWMD or District) and
California American Water (Cal-Am) are preparing to initiate Water Year (WY)
2012 injection operations at the Water Project 1 Santa Margarita (Phase 1)
Aquifer Storage and Recovery (ASR) site on General Jim Moore Boulevard in
Seaside. In addition, the District and
Cal-Am are pursuing the next phase of expansion of the ASR Project at the Water
Project 2 Seaside Middle School (Phase 2) site.
Accordingly, the proposed scopes of work and cost for hydrogeologic and engineering assistance during Fiscal Year
(FY) 2011-12 for both Water Project 1
and 2 are included in Exhibit 4-A and Exhibit
4-B, respectively. These proposals have been developed to
incorporate elements identified during the course of the recent ASR
coordination meetings between the District and Cal-Am. Under direction from the District with Cal-Am
coordination, this work will be conducted by Pueblo Water Resources (PWR), the
firm that has been providing hydrogeologic and engineering
support on both the Phase 1 and 2 ASR projects.
The PWR proposals describe the tasks necessary to accomplish this work
in greater detail. The proposals incorporate
scheduled work through the end of FY 2011-12 (i.e., June 30, 2012). The Water Project 1 (Phase 1) proposal
assumes that development of the ASR program continues towards completion of all
facilities at the Santa Margarita site.
The Water Project 2 (Phase 2) proposal assumes that the District and
Cal-Am continue cooperation on completion of the facilities that will allow
temporary operation of the new ASR well at the site, as well as further project
expansion at this site leading to completion of a second ASR well and all
needed permanent appurtenant facilities at the Seaside Middle School site.
(A)
Water Project 1:
The work at the Santa Margarita Phase 1 ASR site includes a focus on: (1) assisting District and Cal-Am staff with
ASR well operations during the upcoming WY 2012 injection season, (2)
preparation of the WY 2011 Summary of Operations Report, (3) assisting the
District with completing the remaining Phase 1 project facilities, and (4)
coordination with Cal-Am regarding the incorporation of Regional Water Project
(or other related alternate projects) into the ASR program.
(B)
Water
Project 2: The work at the Seaside Middle School Phase 2
ASR site includes a focus on: (1)
assisting District and Cal-Am staff with ASR-3 well operations during the
upcoming WY 2012 injection season, (2) providing the District with design, engineering
and bidding support for the construction of a second ASR well and appurtenant
site facilities planned for Summer 2012, and (3) coordination with Cal-Am
regarding incorporation of Regional Water Project (or other related alternate
projects) into the ASR program.
RECOMMENDATION:
District staff recommends authorization to amend the existing contract
agreement with PWR for the hydrogeologic and engineering
technical services for: (A) Water
Project 1 as described in Exhibit 4-A, for a not-to-exceed amount of $241,794,
and (B) Water Project 2 as described in Exhibit
4-B for a not-to-exceed amount of
$396,063. If approved, staff will
process an amendment for this amount in order to continue work on both the Water
Project 1 and 2 project elements without delay.
The requested funding authorization includes a 10% contingency amount
which would only be utilized based on written request and authorization by the
District.
IMPACT
ON STAFF/RESOURCES: Planning, design, construction and operation
of the Water Project 1 and 2 facilities are ongoing significant staff
commitments, as reflected in the District’s Strategic Plan. Funds for this work are included in the MPWMD
FY 2011-12 budget under Line Items 1-2-1 A. 1 to 3, and B. 1 to 3 (adopted June
20, 2011). District staff will continue
to coordinate with Cal-Am on all work elements applicable for direct
reimbursement.
BACKGROUND:
The proposed work described in this item represents a continuation of past
accomplishments on the Water Project 1 and 2 ASR facilities, with technical
assistance from PWR. Given the current
knowledge base and capabilities of the PWR staff that have been assigned to
this work, combined with the desired fast-track schedule for the Water Project
2 ASR component, District staff believes that it is most prudent and efficient
to extend the existing contract with PWR, to avoid delays and duplicative work
on the projects. PWR is prepared and
able to initiate this work in accordance with the current requested schedule,
and has successfully accommodated other past short-notice schedule changes on
both the Phase 1 and 2 ASR project work elements. PWR’s hourly fee schedule is among the lowest
of rates that District staff is aware of from firms doing comparable technical
work in this area, or from other firms with which the District has recently
retained for a similar level of professional services. This in part, led to the original contract
award by competitive solicitation to PWR (formerly Padre Associates) for the
development of the permanent full-scale ASR well facility at the Phase 1 ASR
site. In addition, PWR currently
provides technical assistance to Cal-Am for the ASR component of the proposed
Coastal Water Project. By retaining PWR
for this work, there is greater assurance that the District’s and Cal-Am’s ASR Project plans will be well coordinated and cost
effective.
4-A PWR Proposal for Hydrogeologic
and Engineering Services for Phase 1 ASR Project, Fiscal Year 2011-12 Program,
letter of November 2, 2011
4-B PWR Proposal for Hydrogeologic
and Engineering Services for Phase 2 ASR Project, Fiscal Year 2011-12 Program,
letter of November 2, 2011
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