EXHIBIT 23-A

Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

September 12, 2011

Call to Order

The meeting was called to order at 8:03 AM in the District Conference Room.

Committee members present: David Pendergrass, Chair

Brenda Lewis

Judi Lehman, arrived at 8:25 AM

Staff present: Dave Stoldt, General Manager

Suresh Prasad, Administrative Services Manager/Chief Financial Officer

Cory Hamilton, Associate Fisheries Biologist

Larry Hampson, District Engineer

Joe Oliver, Water Resources Manager

Sara Reyes, Office Services Supervisor

Kevan Urquhart, Sr. Fisheries Biologist

Oral Communications

None

Items on Board Agenda for September 19, 2011

Authorize Expenditure of Reimbursable Funds Obtained from the California Department of Fish and Game to Contract with List Engineering to Complete Final Design and Denise Duffy & Associates to Complete Environmental Review and Permitting for the Sleepy Hollow Steelhead Rearing Facility Sediment Control and Intake Retrofit

Kevan Urquahrt, Sr. Fisheries Biologist, reported on this item and answered questions from the committee. After some discussion the committee voted 2 to 0 to recommend the Board authorize the General Manager to enter into a grant agreement with the California Department of Fish and Game to design, conduct environmental compliance review, and secure permits for the Sleepy Hollow Stealhead Rearing Facility Sediment Control and Intake Retrofit project at a cost not-to-exceed $276,000, and authorize these funds to be used for sole source contracts with List Engineering for final project design, and Denise Duffy & Associates for environmental compliance review and permitting. Director Lehman was absent for this item.

Consider Budgeted Expenditure for Pump Maintenance at Sleepy Hollow Steelhead Rearing Facility

Cory Hamilton, Associate Fisheries Biologist reported on this item and answered questions from the committee. After some discussion, the committee voted 2 to 0 to recommend the Board approve the expenditure for pump maintenance at the Sleepy Hollow Steelhead Rearing Facility. Director Lehman was absent for this item.

Consider Authorization of Sub-Grantee Agreements, Consultant Contracts, and Purchase Orders for Projects to Update the Integrated Regional Water Management Plan for the Monterey Peninsula, Carmel Bay and Southern Monterey Bay

Larry Hampson, District Engineer, reported on this item and answered questions from the committee. After some discussion, the committee voted 2 to 0 to recommend the Board authorize the General Manager to enter into consultant agreements, sub-grantee agreements and to purchase hardware and software at a cost of up to $402,821, of which $354,821 would be reimbursed with State grant funds from Proposition 84. The recommendation was contingent upon final approval of the State grant. The remainder of the project costs, which are $250,210, would be from cash and in-kind services provided by MPWMD ($48,000) and sub-grantees ($202,210). Director Lehman was absent for this item.

Consider Establishment of an Annual Limit per Director on Expenditures for Board Conference/Travel

Committee Chair David Pendgergrass, reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board consider no action be taken on establishing an annual limit of $1,200 per director on expenditures for board conference/travel and amend the FY 2011-2012 budget by reducing the Board Expenses category by $4,635. The committee requested that the Board be reminded to follow the provisions outlined in the Board Expense Reimbursement Policy (Attachment 8 of the Meeting Rules of the Monterey Peninsula Water Management District). In addition, the committee also recommended that the Rules and Regulations Committee review the existing Board Expense Reimbursement Policy.

Appoint David J. Stoldt to the Position of Board Secretary

Chairman Pendergrass, reported on this item. The committee voted 3 to 0 to recommend the Board appoint David J. Stoldt, General Manager, to the position of Board Secretary.

Consider Adoption of Treasurer's Report for June 2011

Suresh Prasad, Administrative Services Manager/Chief Financial Officer, reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board adopt the June 2011 Treasurer’s Report.

Other Business

Notification on Change of Vendor for Credit Card Services

Suresh Prasad, reported that the District would like to change the credit card vendor from Wells Fargo Bank and join the State of California Purchase Card Program (Cal-Card). The Cal-Card is a purchase card issued by US Bank. The purchase cards use are identical to credit cards and are honored wherever VISA cards are accepted. This item was presented for informational purposes and did not require any action from the committee.

Review Draft Agenda for September 19, 2011 Regular Board Meeting

The committee reviewed the draft agenda for September 19, 2011 and made no changes.

Adjournment

The meeting was adjourned at 8:42 AM.

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