EXHIBIT 19-A
Draft Minutes
Administrative Committee
of the
Monterey Peninsula Water
Management District
November 9, 2010
Call to Order
The meeting
was called to order at 8:00 AM in the District Conference Room.
Committee
members present: David Pendergrass,
Chair
Alvin Edwards
Judi Lehman
Staff present: Darby Fuerst, General Manager
Rick Dickhaut, Chief Financial
Officer/Administrative Services Manager
Larry Hampson, Water
Resources Engineer
Joe Oliver, Water
Resources Manger
Stephanie Pintar, Water
Demand Manager
Sara Reyes, Office
Services Supervisor
Cynthia Schmidlin, Human
Resources Analyst
Comments from Public
No
comments
Items on Board Agenda for
November 15, 2010
Proposition
84 Implementation Grant Application
A)
Consider Approval of Resolution 2010-13 in Support of Filing
a Proposition 84 Implementation Grant Application
B)
Authorize the General Manager to Enter into Grant Agreements
C)
Consider Approval of Additional Expenditure of Funds to
Retain Consultants for Professional Services to Prepare a Grant Application
Larry Hampson, Water Resources Engineer, reported on
this item and answered questions from the committee. Mr. Hampson distributed an email from Jeff
Krebs, Sr. Engineer with the City of
Consider
Expenditure of Budgeted Funds for Santa Margarita Aquifer Storage and Recovery
(ASR) Well 2 Rehabilitation Work
Joe Oliver, Water Resources Manager, reported on
this item and answered questions from the committee. Mr. Oliver reported that the District has
published a notice for sealed bids from qualified contractors for the Rehabilitation
of the Santa Margarita ASR-2 Well in the Monterey Herald. The sealed bids will be received until 2 PM
on November 16, 2010. Generally, the
work shall consist of mechanical, chemical, and physical/hydraulic cleaning and
redevelopment activities. The bid is a
solicitation for well maintenance work, not construction. After some discussion, the committee voted 3
to 0 to recommend the Board award a contract for bids for the routine well
rehabilitation of the Santa Margarita ASR-2 well for a not-to-exceed estimated
cost of $98,000.
Consider
Expenditure of Budgeted Funds to Contract for Temporary Scanning Project Help
in the Water Demand Division
Cynthia Schmidlin, Human Resources Analyst, reported
on this item and answered questions from the committee. Ms. Schmidlin reported that a temporary
employee has been working in the Water Demand Division on the process of
digitizing all records related to unincorporated
areas of the
Authorize
Change to the Organization Chart Replacing the Conservation Analyst Position
with a Conservation Technician I/II Position
Cynthia Schmidlin reported on this item and answered
questions from the committee. Stephanie
Pintar, Water Demand Manager, also answered questions from the committee. Ms. Schmidlin reported that in 2009, the
Conservation Analyst position was added to the organization chart under the
Water Demand Division. This position is
currently vacant. Due to other factors
and information needed by the District from outside agencies, the Analyst
position can not be fully utilized at the present time. Since April 2010, a
temporary worker has been providing day-to-day support, word processing and
data entry, for the Water Demand staff. Staff
has determined that a Conservation Technician I/II position would provide the
proper combination of clerical support for senior staff and technical
assistance to the public and would effectively meet the needs in the Water
Demand Division and that it should replace the Conservation Analyst position on
the District’s organization chart. After
some discussion, Director Edwards suggested that the Conservation Analyst
position remain on the organization chart with the understanding that this
position would not be funded until needed.
The committee agreed on the motion by Director Edwards. The committee voted 3 to 0 to recommend the
Board authorize a change to the District’s organization chart to add the
Conservation Technician I/II position.
Consider
Expenditure of Funds to Contract with CJM Networking Solutions to Provide
Information Technology Support and to Purchase Network Storage and Printer
Replacement
Darby Fuerst, General Manager, reported on this item
and answered questions from the committee.
Rick Dickhaut, Administrative Services Manager/Chief Financial Officer,
also answered questions from the committee.
General Manager Fuerst reported that server infrastructure and technical
support has been provided by CJM Networking Solutions (CJM) since April 2002
and has significantly increased support to the District since April 2010 due to
the absence of the Chief Technology Officer.
After some discussion, the committee voted 3 to 0 to recommend the Board
authorize expenditure of funds for Information Technology Support from CJM
Networking for a not-to-exceed amount of $80,320 for the period January 2010
through June 2011. In addition, the
committee voted 3 to 0 to recommend the Board authorize the purchase of network
area storage and a printer for a not-to-exceed amount of $6,797.
Other
Business
Review
Draft Agenda for November 15, 2010 Regular Board Meeting
Sara Reyes, Office Services Supervisor, distributed
a revised agenda containing a new Public Hearing Item 15 – Consider First
Reading of Ordinance No. 146 – Establish Delay of Water Credit Expiration Dates. General Manager Fuerst reported that Consent
Item 7 – Consider Transmittal of Letter to Monterey Regional Water Pollution
Control Agency re Proposed Ground Water Replenishment Project, will be
moved to the December 2010 Board meeting.
No other changes were made to the agenda.
Adjournment
The
meeting was adjourned at 8:58 AM.
U:\staff\word\boardpacket\2010\20101115\InfoItems\19\item19_exh19a.doc