EXHIBIT 17-A

 

Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

October 12, 2010

 

 

Call to Order

The meeting was called to order at 8:00 AM in the District Conference Room.  

 

Committee members present:  David Pendergrass, Chair

Alvin Edwards

Judi Lehman

 

Staff present:              Darby Fuerst, General Manager

                                    Rick Dickhaut, Chief Financial Officer/Administrative Services Manager

Joe Oliver, Water Resources Manger

Stephanie Pintar, Water Demand Manager

Sara Reyes, Office Services Supervisor

 

Comments from Public

No comments

 

Items on Board Agenda for October 18, 2010

 

Consider Expenditure of Budgeted Funds to Purchase Electrical Switchboard Equipment at Phase 1 Aquifer Storage and Recovery Site

 

Joe Oliver, Water Resources Manager, and Steve Tanner, Principal Engineer with Pueblo Water Resources, Inc., presented drawings on the Phase 1 Aquifer Storage and Recovery Site and reviewed the details of the electrical control equipment for use in the Santa Margarita Phase 1 ASR facility building.  After some discussion, the committee voted 3 to 0 to recommend the Board authorize purchase of the components required for the permanent electrical control equipment, for a not-to-exceed total estimated cost of $177,650.

 

Consider Expenditure of Budgeted Funds to Amend Contract with Pueblo Water Resources for FY 2010-11 Hydrogeologic and Engineering Services for Phases 1 and 2 Aquifer Storage and Recovery Projects

 

Joe Oliver reported that the District is seeking approval to amend the existing contract agreement with Pueblo Water Resources (PWR) for the hydrogeologic and engineering technical services, for a not-to-exceed amount of $734,737.  Of this amount, an estimated $373,750 will be from direct reimbursement by Cal-Am under agreements for Phase 1 operation and maintenance and Phase 2 test well installation. After discussion, the committee voted 3 to 0 to recommend the Board amend the contract with PWR for FY 2010-11. 

 


CONSIDER SPONSORSHIP OF MAY 2011 MONTEREY COUNTY WATER AWARENESS DAY EVENT

 

Stephanie Pintar, Water Demand Manager, reported that the District is being asked to sponsor $5,000 for the May 2011 event.  The District was a sponsor at the $5,000 level in 2010.  With the success of the 2010 event, local participants have increased for the 2011 event. Funding is included in the FY 2010-11 budget.  The committee voted 3 to 0 to recommend the Board authorize sponsorship at the $5,000 level.

 

Consider Expenditure of Budgeted Funds for Sponsorship of Association of California Water Agencies’ Centennial Celebration

 

Darby Fuerst, General Manager, reported that this item was presented to the Public Outreach Committee on August 4, 2010 at which time it was recommended that the District not authorize funds for sponsorship.  On September 29, 2010, the Legislative Advocacy Committee discussed this item and recommended that an amount not-to-exceed $500 be spent on sponsorship.  The committee voted 3 to 0 to recommend the Board authorize the expenditure of $500 for participation in the ACWA Centennial Sponsorship Program at the Bronze Level.

 

CONSIDER ADOPTION OF TREASURER’S REPORT FOR JUNE 2010

 

Rick Dickhaut, Chief Financial Officer, reviewed the June 2010 Treasurer’s Report and answered questions from the Committee.  The committee voted 3 to 0 to recommend the Board adopt the Treasurer’s Report for June 2010.

 

RECEIVE AND FILE FOURTH QUARTER FINANCIAL ACTIVITY REPORT FOR FISCAL YEAR 2009-10

 

Rick Dickhaut presented the report and stated that the final revenue and expenditure numbers for Fiscal Year 2009-10 are subject to change as additional entries and/or adjustments may occur during the annual audit process, currently under way.  The committee voted 3 to 0 to recommend the Board receive and file the Fourth Quarter Financial Activity Report for Fiscal Year 2009-10.

 

SEMI-ANNUAL REPORT ON THE CAWD/PBCSD WASTEWATER RECLAMATION PROJECT

 

Rick Dickhaut presented the report and noted that it relates to the original CAWD/PBCSD Wastewater Reclamation Project (Phase I) only and does not contain any information related to the CAWD/PBCSD Wastewater Expansion Project (Phase II).  The committee voted 3 to 0 to recommend the Board receive the report.

 

Other Business

Review Draft Agenda for October 18, 2010 Regular Board Meeting

 

Fuerst reported that Public Hearing Item 15 – Consider Application for Appeal of Inspection Report for 951 Coral Drive, Pebble Beach (007-254-005), will not be presented to the Board in October since the applicants have requested a delay.

 

Adjournment

The meeting was adjourned at 8:58 AM.                            U:\staff\word\boardpacket\2010\20101018\InfoItems\17\item17_exh17a.doc