ITEM:

CONSENT CALENDAR

 

7.

CONSIDER EXPENDITURE OF BUDGETED FUNDS TO PURCHASE COMPACT HYBRID SEDAN

 

Meeting Date:

August 16, 2010

Budgeted:

Yes

 

From:

Darby Fuerst,

Program/

Capital Assets/

 

General Manager

Line Item No.: Vehicles

 

Prepared By:

 

Rick Dickhaut

Cost Estimate:

$21,293.26

General Counsel Review: N/A

Committee Recommendation: The Administrative Committee reviewed this item on August 6, 2010 and recommended approval.

CEQA Compliance: N/A

 

SUMMARY: In response to a Call for Bids, the District has received bids for a new compact, hybrid sedan. The bids are summarized in the following table:

 

Bidder

Vehicle Bid

Bid Amount

Cypress Coast Honda

2010 Honda Insight Hybrid

$21,293.26

Salinas Toyota

2010 Toyota Prius Hybrid

$24,329.84

Salinas Valley Ford

2011 Ford Fusion Hybrid

$27,354.87

San Francisco Ford

2011 Ford Fusion Hybrid

$27,816.01

Cypress Coast Ford

2011 Ford Fusion Hybrid

$28,242.29

 

As shown in the table, the low bid was from Cypress Coast Honda for a 2010 Honda Insight Hybrid in the amount of $21,293.26. The vehicle meets all specifications in the Call for Bids except exterior color. White paint is not available on the base model of the Insight and the vehicle bid is silver, however, the Call for Bids states in part The District reserves the right to reject any and all bids, and further reserves the right to waive any informalities or irregularities in the bids, and may at its option make the award that in the judgment of the District is in the best interest of the District. Also, the District has waived exterior paint color two times in recent years. The bid is approximately $3,700 less than the amount budgeted for the vehicle.

 

RECOMMENDATION: District staff recommends that the Board authorize expenditure of budgeted funds to purchase a 2010 Honda Insight Hybrid from Cypress Coast Honda at a total cost of $21,293.26. The Administrative Committee considered this item on August 6, 2010 and voted 2 to 0 to recommend approval.

 

BACKGROUND: The Fiscal Year 2010-11 Budget includes $25,000 for the replacement of a 2003 Chevrolet Malibu that became inoperable last year due to engine problems. At that time staff determined that it was not economically feasible to repair the Malibu, and funds to replace it were included in the 2010-11 budget.

 

EXHIBITS

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