EXHIBIT 23-A

 

Draft Minutes

Administrative Committee of the

Monterey Peninsula Water Management District

July 13, 2010

 

 

Committee Members present:            Alvin Edwards, Judi Lehman and David Pendergrass

 

Staff members present:        Rick Dickhaut, Darby Fuerst, Larry Hampson, Joe Oliver, Stephanie Pintar, Sara Reyes, and Kevan Urquhart  

 

Call to Order

 

The meeting was called to order at 8:05 AM in the District Conference Room.  

 

Oral Communications

 

No public comment was received.

 

Items on Board Agenda for July 19, 2010

 

Consider Expenditure of Budgeted Funds for School Retrofit Program

 

Stephanie Pintar, Water Demand Manager, reported on this item and answered questions from the committee.  The committee voted 2 to 0 to recommend the Board authorize the expenditure of up to $125,000 of budgeted funds for implementing water saving retrofits approved by the Water Demand Committee within the Pacific Grove Unified School District and the Monterey Peninsula Unified School District.  Director Edwards was absent for this item.

 

Consider Expenditure of Budgeted Funds for Professional Services by Waterwise, Inc. to Conduct Water

Audits of MPWMD Schools Not Supplied by California American Water

 

Stephanie Pintar reported on this item and answered questions from the committee.  The committee voted 2 to 0 to recommend the Board authorize the General Manager to contract for professional services with WaterWise Consulting, Inc., to conduct water audits and prepare retrofit recommendations for the non-California American Water schools located within the District in a not-to-exceed amount of $10,000 during Fiscal Year 2010-2011.  Director Edwards was absent for this item.

Consider Expenditure of Budgeted Funds to Purchase Water Conservation Print Material

 

Stephanie Pintar reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board authorize staff to commit to the purchase of 10,000 copies of Captive Rain: The Oldest Water Supply with a back cover ad in a not-to-exceed amount of $10,000, and approve the expenditure of up to $3,000 for purchasing conservation print material (mirror/window clings/stickers) for public education. 

 

Consider Expenditure of Budgeted Funds to Purchase Water Conservation Signage for Towel/Linen Reuse

Program and Restaurant Signage Requirement

 

Stephanie Pintar reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board authorize the expenditure of funds in the amount of $9,000 for purchasing conservation materials that are provided to hotels and restaurants to comply with the requirements set forth in District Rule 154. 

Consider Expenditure of Budgeted Funds to Contract with Zone 24/7 for Database Enhancements to Accommodate Changes Resulting from Adoption of Ordinance No. 144 (An Ordinance that Expands the Rebate Program to Include Graywater Reuse and Other Technologies)

Ms. Pintar reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board approve expenditure of funds in an amount not-to-exceed $5,000 for programming efforts by Zone 24x7 to accommodate database program changes for Ordinance No. 144.

 

Consider Adoption of Resolution 2010-09 -- Amending Fees and Charges Table -- Rule 60

 

Stephanie Pintar reported on this item and answered questions from the committee.  Director Edwards requested that staff include the date of when the Fees and Charges Table was last amended in the staff report to be presented to the Board on July 19, 2010.   The committee voted 3 to 0 to recommend the Board adopt Resolution 2010-09, Amending Rule 60, Fees and Charges Table. 

 

Consider Expenditure of Budgeted Funds for Repairs to Intake Pump #2 at Sleepy Hollow Steelhead Rearing Facility

Kevan Urquhart reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board approve the expenditure of $10,345 to repair the pump.

Consider Expenditure of Budgeted Funds for Sleepy Hollow Steelhead Rearing Facility Stand-by Generator Maintenance Service with Quinn Power Systems for Fiscal Year 2010-11

Kevan Urquhart reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board authorize the General Manager to expend budgeted funds to pay Quinn for the periodic and preventive maintenance services on the Sleepy Hollow Steelhead Rearing Facility’s emergency generator during FY 2010–11, for a total amount not to exceed $5,600.

Proposition 84 Planning and Implementation Grant Applications (A) Consider Approval of Resolution 2010-11 in Support of Filing Proposition 84 Planning Grant Application (B) Authorize the General Manager to Enter into Grant Agreements (C) Consider Expenditure of Budgeted Funds to Retain Consultants for Professional Services to Prepare Grant Application

Larry Hampson, Water Resources Engineer, reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board:  A) Adopt Resolution 2010-11 to apply for Planning Grant funding under Proposition 84; B) Authorize the General Manager to enter into a contract with the State of California to receive Planning Grant funds to update the Monterey Peninsula, Carmel Bay and Southern Monterey Bay Integrated Regional Water Management Plan.  The General Manager will also be authorized to negotiate sub-grantee agreements with local agencies, non-profits, and consultants to carry out the scope of work described in the State of California grant contract; C) Authorize the General Manager to enter into agreements with consultants for professional services associated with completing a grant application to DWR at a cost not-to-exceed $25,000.

Consider Adoption of Resolution 2010-10 – Authorizing a Line of Credit with Bank of America

Rick Dickhaut, Chief Financial Officer, reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board adopt Resolution No. 2010-10, A Resolution of the Board of Directors of the Monterey Peninsula Water Management District Authorizing a Line of Credit with Bank of America.

Consider Adoption of Treasurer's Report for May 2010

Rick Dickhaut reported on this item and answered questions from the committee.  The committee voted 3 to 0 to recommend the Board adopt the May 2010 Treasurer’s Report and financial statements, and ratification of the disbursements made during the month.

Other Business

Review Draft Agenda for July 19, 2010 Regular Board Meeting

Director Edwards requested moving Item 21 – Consider First Reading of Ordinance No. 144 – An Ordinance of the Monterey Peninsula Water Management District Amending the Rebate Program Amounts and Adding New Rebates for Graywater Irrigation Systems and Commercial, Industrial, and Institutional Retrofits, as the first Public Hearing item if approved by the Chair.  Director Lehman suggested it might be better to leave the order of the agenda as is.  The committee made no other changes to the agenda.

 

Adjournment

 

The meeting was adjourned at 8:51 AM.

 

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