ITEM:

CONSENT CALENDAR

6.

CONSIDER EXPENDITURE OF FUNDS TO CONTRACT WITH ZONE 24X7 FOR DATABASE ENHANCEMENTS TO ACCOMMODATE CHANGES RESULTING FROM ADOPTION OF ORDINANCE NO. 144 (AN ORDINANCE THAT EXPANDS THE REBATE PROGRAM TO INCLUDE GRAYWATER REUSE AND OTHER TECHNOLOGIES)

Meeting Date:

July 19, 2010

Budgeted:            Yes

From:

Darby Fuerst,

Program/

Conservation

General Manager

Line Item No.:

4-1-2-B

Prepared By:

Stephanie Pintar

NTE $5,000 General Counsel Review: N/A Committee Recommendation: The Administrative Committee reviewed this item on July 13, 2010, and recommended approval. CEQA Compliance: N/A SUMMARY: Staff is requesting authorization to spend a not-to-exceed amount of$5,000 to address computer programming needs related to adoption of Ordinance No. 144, an ordinance that will amend the Rebate Program to include Graywater Irrigation Systems and other Non-Residential Rebates.  The draft ordinance will be considered for first reading on July 19, 2010, and is scheduled for second reading and adoption on August 16, 2010.  The effective date of the ordinance is September 1, 2010, to incentivize graywater retrofits that may occur through the summer months while MPWMD and California American Water are promoting graywater irrigation through public workshops and outreach activities.

This funding was contemplated in the Fiscal Year 2010-2011 budget, and has been identified as a necessary expenditure that will occur whenever an ordinance is adopted that modifies the programs managed through the new database program.  In communication with Zone 24x7, the contractor who programmed the database, it appears that most, if not all, of the modifications that will result from adoption of the ordinance can be made at the staff level.  There are a minimal number of programming changes that need to be made, and the cost is estimated to be less than $5,000. RECOMMENDATION: Approval of this item with the Consent Calendar will authorize expenditure of funds in an amount not-to-exceed$5,000 for programming efforts by Zone 24x7 to accommodate database program changes for Ordinance No. 144.

IMPACT TO STAFF/RESOURCES:  The Fiscal Year 2010-11 budget included \$20,000 for Database Project Ordinance Programming to the Water Demand Division database. Without modifications to the database for Ordinance No. 144, staff would have to manually process and track the rebates added by the ordinance.  This would defeat the purpose of the new database, which is to manage all aspects of the conservation program and to increase accuracy in administration and reporting. Manual processing of these records impacts the Water Demand Division staff, accounting, and support services staff.

EXHIBITS

None

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