EXHIBIT 32-A
Draft Minutes
Administrative Committee of the
Monterey Peninsula Water Management District
June 15, 2010
Committee
Members present: Alvin Edwards,
Judi Lehman (left at 9:00 AM) and David Pendergrass
Staff members present: Beverly Chaney, Rick Dickhaut,
Call to Order
The
meeting was called to order at 8:02 AM in the District Conference Room.
Oral Communications
No
public comment was received.
Items
on Board Agenda for June 21, 2010
Consider Expenditure of
Budgeted Funds to Contract for Limited-Term Field Positions
Cynthia
Schmidlin, Human Resources Analyst, reported on this item and answered
questions from the committee. Beverly
Chaney, Associate Fisheries Biologist, also answered questions from the
committee. The committee voted 3 to 0 to
recommend the Board authorize expenditure of funds to hire one limited-term
Field Biology Assistant, three limited-term Water Resources Assistants, up to
two Fisheries Aides and one Fish Rescue Crew Leader.
Consider Expenditure of
Budgeted Funds to Contract for Temporary Scanning Project Help in the Water
Demand Division
Cynthia
Schmidlin reported on this item and answered questions from the committee. The committees voted 3 to 0 to recommend the
Board authorize funds to contract with Universal Staffing, Inc. to assist with
the Water Demand scanning project in FY 2010-2011.
Consider Expenditure of
Budgeted Funds to Contract for Temporary General Clerical Assistance in Water
Demand Division
Cynthia
Schmidlin and Stephanie Pintar, Water Demand Manager, reported on this item and
answered questions from the committee.
The committee voted 3 to 0 to recommend the Board authorizes funds for a
local temporary agency to provide an individual to perform clerical duties in
the Water Demand Division for a period of 26 weeks in FY 2010-2011.
Consider Expenditure of
Budgeted Funds for Construction of
Joe
Oliver, Water Resources Manager, reported on this item and answered questions
from the committee. The committee voted 3 to 0 to recommend the Board authorize the
General Manger to enter into a contract for construction of the Fitch School
ASR test well, provided the District receives bids from qualified C-57 licensed
drilling contractors and Cal-Am provides reimbursement.
Consider Expenditure of
Budgeted Funds for Hydrogeologic and Engineering Support for
Joe
Oliver reported on this item and answered questions from the committee. The committee voted 3 to 0
to recommend the Board authorize amending the existing contract
agreement with Pueblo Water Resources for the hydrogeologic and engineering
technical services for the Fitch School ASR Test well subject to the agreements
from the
Review
District Aquifer Storage Recovery (ASR) Fees
Rick
Dickhaut, Chief Financial Officer, reported on this item and answered questions
from the committee. The committee voted
3 to 0 to recommend the Board determine that the purpose of the fee is still
required and that the 1.2% water user fee be continued during FY 2010-11 to
fund ASR and related water supply projects.
The committee asked staff to update the staff report to include the
importance of continued funding for ASR and related water supply projects now
that the Cease and Desist Order has been issued by the State Water Resources
Control Board.
Consider Expenditure of
Budgeted Funds to Amend Contract with
Henrietta
Stern, Project Manager, reported on this item and answered questions from the
committee. The committee
voted 3 to 0 to recommend the Board authorize amendment of the contract
with Pueblo Water Resources for a not-to-exceed amount of $16,000 for FY
2010-11. Director Edwards requested that
staff begin researching alternate consultants in the event that a second consultant
is needed as a backup for planning purposes.
Consider Expenditure of
Budgeted Funds to Amend Contract with
Henrietta
Stern reported on this item and answered questions from the committee. The committee voted 3 to 0
to recommend the Board authorize amendment of the contract with Golden
State Planning and Environmental Consulting for a not-to-exceed amount of
$35,000 for FY 2010-2011.
Consider Expenditure of
Budgeted Funds to Purchase Water Conservation Equipment
Stephanie
Pintar reported on this item and answered questions from the committee. The committee voted 3 to 0
to recommend the Board authorize staff to expend a maximum of $20,000 for
conservation devices.
Consider Expenditure of
Budgeted Funds for Landscape Irrigation Audits/Budgets (Rule 172) and Authorize
the General Manager to Renew Limited Contracts with Spot Water Management,
Pacific Water Management, and Waterwise Consulting Inc.,
for Auditing Services
Stephanie
Pintar reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the
Board authorize the General Manager to renew contracts with Pacific Water
Management, Spot Water Management and Waterwise
Consulting Inc. in a not-to-exceed amount of $200,000 for the purpose of
conducting Landscape Water Audits and Landscape Water Budgets to comply with
the requirements set forth in District Rule 172.
Consider Expenditure of
Budgeted Funds to Contract with Monterey Regional Water Pollution Control
Agency for Public Outreach Assistance
Stephanie
Pintar reported on this item and answered questions from the committee. The committee voted 3 to 0
to recommend the Board authorize extension of the agreement with MRWPCA
for assistance in implementing the District’s Community Outreach Plan in FY
2010-11.
Consider Expenditure of
Funds to Amend Contract for Professional Services to Evaluate Economic and Cost
Allocation Issues Associated with the Proposed Regional Water Supply Project
Darby
Fuerst, General Manager, reported on this item and answered questions from the
committee. The committee
voted 3 to 0 to recommend the Board authorize amendment of the existing
agreement with David J. Stoldt to continue his
participation in the CPUC proceeding by adding $5,000 to the cost cap.
Consider Expenditure of
Budgeted Funds to Contract with JEA & Associates for Governmental Relations
Services
General
Manager Fuerst reported on this item and answered questions from the
committee. The committee voted 3 to 0 to
recommend the Board authorize renewal of the contract with JEA & Associates
for a not-to-exceed amount of $35,000 for the period July 1, 2010 through June
30, 2011.
Consider Authorization
to Renew Two-Year Legal Services Agreement with DeLay and
Rick
Dickhaut reported on this item and answered questions from the committee. Director Edwards asked if a performance
evaluation for the current legal counsel could be discussed under the closed
session portion of the June 21, 2010 Board meeting. General Manager Fuerst reported that he would
discuss this request with legal counsel to confirm that this item could be added
to the agenda. General Manager Fuerst
reported that staff is currently developing a cost analysis for services
provided by David Laredo in Fiscal Year 2009-2010 that will be presented to the
Board in advance of the June meeting. The
committee voted 3 to 0 to recommend the Board authorize
a contract for legal services with De Lay & Laredo for Fiscal Years 2010-11
and 2011-12 but would like to discuss this matter further during closed
session.
Consider Authorization
to Contract with Hayashi & Wayland to Conduct Annual Financial Audits for
Fiscal Years 2009-10; 2010-11 & 2011-12
Rick
Dickhaut reported on this item and answered questions from the committee. The committee voted 2 to 0
to recommend the Board authorize a three-year agreement with Hayashi
& Wayland, beginning with the audit for FY 2009-10, to conduct the annual
audit of the District’s financial records for a total three-year cost of
$89,400. Director Lehman was not present
for this item. Director Edwards stated
he would like the District to research other firms after the three-year
contract has expired.
Consider Adoption of
Resolution 2010-07 Establishing Article XIII(B)
2010-2011 Fiscal Year Appropriations Limit
Rick
Dickhaut reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the
Board adopt Resolution 2010-07. Director
Lehman was not present for this item.
Receive and File Third
Quarter Financial Activity Report for Fiscal Year 2009-10
Rick
Dickhaut reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the
Board receive and file the Third Quarter Financial Activity Report for Fiscal
Year 2009-10. Director Lehman was not
present for this item.
Rick
Dickhaut reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the
Board adopt the April 2010 Treasurer’s Report.
Director Lehman was not present for this item.
Other Business
Review
Draft Agenda for June 21, 2010 Regular Board Meeting
General Manager Fuerst will discuss with District
Counsel if an item can be added to the closed session portion of the agenda to
discuss a performance evaluation of DeLay and
Adjournment
The
meeting was adjourned at 9:15 AM.
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