Consider expenditure of budgeted funds to complete emergency work on pump #2 at the sleepy hollow rearing facility


Meeting Date:

October 19, 2009





Darby Fuerst,

General Manager


Fisheries Aquatic Resources



Line Item No.:



Prepared By:

Cory Hamilton

Cost Estimate: 



General Counsel Review:  N/A

Committee Recommendation:  The Administrative Committee reviewed this item on October 9, 2009 and recommended approval.

CEQA Compliance:  N/A


SUMMARY:  On August 8, 2009, pump #2 went down at the Sleepy Hollow Steelhead Rearing Facility (SHSRF). Immediately, JM Electric was contacted to diagnose whether the pump failed and needed to be removed or an electrical component failed.  The diagnosis yielded a faulty moisture control unit and some spliced wires. The moisture control unit was special ordered and had a turn around of approximately two weeks.  On September 3, 2009, JM Electric installed the new moisture control unit and replaced the damaged wiring. Pump #2 is now fully functional. 


Total cost for this expenditure was $2,395.11. The repair was completed on a time and materials basis, thus the total cost of the project could not be precisely predicted until it was completed.  The SHSRF must have the back-up intake pump back on line as quickly as possible, so staff was not able to wait for and proceed through the normal process for approving expenditures of this magnitude.


RECOMMENDATION:   Staff recommends that the Board approve this expenditure. These funds are within the allocation identified for this purpose in the Fiscal Year 2009-2010 Budget, under line item 2-3-1 G. “Intake/cold well repair & maintenance” for $15,100.