September 15, 2009

Committee Members present: Alvin Edwards, Judi Lehman (left meeting at 8:25 AM) and David Pendergrass

Staff members present: Andy Bell, Rick Dickhaut, Darby Fuerst, Stephanie Pintar and Sara Reyes

Call to Order

The meeting was called to order at 8:04 AM in the District Conference Room.

Oral Communications

No public comment was received.

Items on Board Agenda for September 21, 2009

Consider Adoption of Memorandum of Agreement with Marina Coast Water District Regarding Inter-Agency Communication and Cooperation

General Manager Darby Fuerst, reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board consider and adopt the proposed Memorandum of Agreement with Marina Coast Water District regarding inter-agency communication and cooperation.

Consider Adoption of Memorandum of Understanding Regarding the Carmel River Reroute and San Clemente Dam Removal Project

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend: 1) the Board authorize the General Manager to make minor modifications, if necessary to accommodate requests made by the signatories to the draft Memorandum of Understanding (MOU) presented to the Board if the changes do not significantly revise the operative parts of the agreement, and 2) authorize the General Manager to sign the final MOU on behalf of the District.

Consider Adoption of an Agreement with California American Water Regarding Reimbursement for Mitigation and ASR Activity Expenses

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend: 1) authorize the General Manager to make minor changes to the final agreement that do not affect the operative language of the agreement, and 2) the Board authorize the General Manager to execute the final agreement on behalf of the District with California American Water for reimbursement for Mitigation and ASR activity expenses.

Consider Expenditure of Budgeted Funds to Contract for Temporary Help in the Water Demand Division

Stephanie Pintar, Water Demand Manager, reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize the expenditure of funds to enter into an agreement with Universal Staffing, Inc. to provide an individual, or successive individuals if necessary, to work on the Water Demand Division scanning project in FY 2009-2010.

Consider Expenditure of Budgeted Funds to Contract with the California Conservation Corps for Fall 2009 Vegetation Management Activities

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize the General Manager to enter into a contract with the California Conservation Corps for help with vegetation management in the Carmel River at a cost not-to-exceed $6,800.

Consider Expenditure of Budgeted Funds to Extend Contract with Monterey Regional Water Pollution Control Agency for Public Outreach Assistance

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the Board approve the proposed extension agreement with Monterey Regional Water Pollution Control Agency for assistance in implementing the District’s Community Outreach Plan in FY 2009-10 for a not-to-exceed amount of $3,256. Director Lehman was absent for this item.

Consider Expenditure of Funds to Contract with JEA and Associates for Professional Governmental Relations Services

Darby Fuerst reported on this item and answered questions from the committee. After discussion, the committee voted 2 to 0 to recommend the Board authorize the General Manager to expend funds to renew its contract with JEA & Associates for a not-to-exceed amount of $25,000 for the period September 22, 2009 through June 30, 2010. Director Lehman was absent for this item.

Other Business

Review Draft Agenda for September 21, 2009 Regular Board Meeting

The committee reviewed the draft agenda for September 21, 2009 and requested Item 23 – Discussion of California American Water’s Unaccounted For Water Use be deferred to the October 19, 2009 Board meeting.

Adjournment

The meeting was adjourned at 8:34 AM.

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