ITEM:		CONSENT CALENDAR
8.	CONSIDER EXPENDITURE OF BUDGETED FUNDS TO REPAIR ROOFTOP AIR CONDITIONING UNIT AT 5 HARRIS COURT, BUILDING G
Meeting Date:			April 20, 2009	Budgeted:	Yes
From:			Darby Fuerst,	Program/	Services & Supplies/
			General Manager	Line Item No.: Facility Maintenance
Prepared By:			Rick Dickhaut	Cost Estimate:	$3,000
General Counsel Approval: N/A
Committee Recommendation: The Administrative Committee reviewed this item on April 14, 2009, and recommended approval.
CEQA Compliance: N/A

SUMMARY: One of the five rooftop air conditioning/heating units (A/C unit) on the District’s office building at 5 Harris Court, Building G, has failed due to numerous leaks on the evaporator coil. The coil has too many leaks to be repaired and needs to be replaced. CIM Air, Inc., the company that regularly services the five A/C units, has submitted a quote of $2,999.10 to install a new factory coil. Due to the fact that the A/C unit cannot be used until it is repaired, and the lead-time to obtain the new coil from the factory is 2-3 weeks, District staff has authorized CIM Air to order the part. However, because the total cost of the work exceeds the General Manager’s $2,000 authorization limit Board, approval is required to complete the installation when the part arrives.

RECOMMENDATION: Staff recommends that the Board approve expenditure of $3,000 of budgeted funds to repair the failed A/C unit on the District’s office building at 5 Harris Court, Building G. The Administrative Committee reviewed this item at its April 14, 2009 meeting and voted 2 to 0 to recommend approval.

IMPACT OF STAFF/RESOURCES: The Fiscal Year 2008-09 budget contains sufficient funds in the Services and Supplies/Facility Maintenance line item to fund the repair.

BACKGROUND: The District moved into its current office building at 5 Harris Court, Building G, in March of 2000. The building has five rooftop A/C units which are serviced on a regular basis by CIM Air, Inc. Over the past six months, one of the A/C units began to lose refrigerant and die was injected into the system to locate the leak. Since that time several leaks have been located and repaired, however, the A/C unit has continued to lose refrigerant. During his latest visit, CIM’s service technician noted that the evaporator coil on the A/C unit has developed numerous leaks and can no longer be repaired. Since the A/C unit has lost approximately 90% of its cooling capacity, it has been shut down in order to avoid damage to the compressor.

EXHIBITS

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