EXHIBIT 19-A
FINAL MINUTES
Monterey Peninsula Water Management District
Public Outreach Committee
December 10, 2008
Call to Order
The meeting was called to order at 3:30 PM in the District conference room.
Committee members present:
Kristi Markey
District staff members present: Stephanie Pintar, Water Demand Manager
Inder Osahan, Chief Technology Officer
Others present: Karen Harris, Monterey Regional Water Pollution Control Agency
Comments from the Public
No comments were presented.
Action Items
1. Receive Minutes of June 27 and August 8, 2008 Committee Meetings
On
a motion by Director Markey and second by Director Pendergrass, the minutes
were received unanimously on a vote of 3 – 0.
Discussion Items
2. Update
District Website
Inder Osahan reported that he could send out a request for proposals for development of a new MPWMD webpage and that proposals should be received by February or March 2009. The committee requested that the results of the RFP be presented at the February or March 2009 meeting. Mr. Osahan described the proposed structure and function of a redesigned webpage. The committee discussed the importance of keeping the contracts within budgeted amounts, the pros and cons of including a search feature, design parameters, and options for hosting, maintenance and updating of the webpage.
3. Review
Suggestions for Alternatives to Mailing a Detailed Annual Report Throughout the
District
The committee agreed that the 2008 MPWMD Annual Report should be a short report that meets the requirements of the law, and is presented during a public hearing at the March 2009 Board meeting. Details on the District’s programs and accomplishments could be publicized utilizing other methods that would be explored further at a future committee meeting. For example, a report could be prepared at the end of the budget year that highlights the accomplishments of the District. A postcard could be mailed throughout the District advising residents about that report. An effort should be made to inform the public about our website so that it would become the focus of public outreach. A postcard could be distributed that mentions programs the District wants to highlight, and directs them to the appropriate location on the website. Contests could be held or promotions offered to encourage people to visit the website.
4.
Public
Outreach Regarding Action at Ryan Ranch – Suspension of Processing Water Permit
Applications
The committee members agreed that District staff should proceed with sending notice of the January 21, 2008 hearing to all property owners within the Ryan Ranch Water Distribution System.
5.
Public
Outreach Regarding Amendments to Regulations XV – Ordinance Nos. 134, 135 and
Proposed Ordinance No. 137
The committee members agreed that staff should proceed with development of a fact sheet on the ordinances and post it to the District’s website. The fact sheet will also be mailed to homeowners associations in the Laguna Seca Subarea, which they can distribute to their members. At the next meeting, staff will report on development of updated brochures that will describe Stages 2 through 7 of the District’s conservation and standby rationing program.
Set Next Meeting Date
The committee set the following meeting dates: February 3, 2009 at 1:30 PM and March 3, 2009 at 1:30 PM.
Adjournment
The meeting adjourned at
approximately 4:30 PM.
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