November 10, 2008

8:00 AM

Committee Members present: Alvin Edwards and David Pendergrass

Committee Members absent: Judi Lehman

District Counsel present: Dave Laredo

Staff members present: Rick Dickhaut, Darby Fuerst, Joe Oliver, Sara Reyes, Cynthia Schmidlin and Kevan Urquhart

Call to Order

The meeting was called to order at 8:03 AM in the District Conference Room.

Oral Communications--Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No public comment was received.

Items on Board Agenda for November 17, 2008

1. Consider Expenditure of Funds to Amend Contract with Pueblo Water Resources for 2008-09 Phase 1 Aquifer Storage and Recovery Project Technical Support

Joe Oliver, Interim Water Resources Manager/Senior Hydrogeologist, reported that staff is recommending the Board authorize an amendment to the existing contract agreement with Pueblo Water Resources for hydrogeologic and engineering technical services for the Phase 1 ASR Project, for a not-to-exceed amount of $649,433. Mr. Oliver introduced Stephen Tanner, Principal Engineer for Pueblo Water Resources, Inc. who was present at the meeting. After brief discussion, the committee voted 2 to 0 to recommend the Board approve this item.

2. Consider Expenditure of Funds for Emergency Winterization of the Sleepy Hollow Steelhead Rearing Facility to Withstand Winter Storm Sediment Load from the Basin Complex Fire

Kevan Urqhuart, Senior Fisheries Biologist reported that staff is recommending that the Board authorize expenditure of funds up to $36,000 for an emergency project to winterize and protect the Sleepy Hollow Steelhead Rearing Facility (SHSRF) from potential harmful sediment loads during storm flows. The recommended project would be to retrofit the SHSRF’s two large circular tanks to be a temporary recirculation system for up to eight weeks after the first major winter storms. It was also reported that staff is attempting to secure emergency funding from various state agencies. Director Edwards asked that the staff report presented to the Board be modified to include this information. After discussion, the committee voted 2 to 0 to recommend Board approval.

3. Consider First Reading of Ordinance No. 138 to Re-Authorize a Water User Fee to Fund Aquifer Storage and Recovery Facilities and Related Water Supply Projects

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager, reported that staff is recommending the Board: 1) approve the first reading of Ordinance No. 138; and 2) approve the Notice of Exemption to be filed after the second reading and final adoption of Ordinance No. 138. Mr. Laredo emphasized that if the ordinance is approved, the Board would be obligated to hold a public hearing each calendar year in connection with review of the annual District budget to review the amounts collected and expended in relation to the purposes, for which the fee was imposed. The committee voted 2 to 0 to recommend the Board approve staffs recommendation.

4. Consider Approval of Water Resources Engineer Reclassification and Change to the District’s Organization Chart

Cynthia Schmidlin, Human Resources Analyst, reported that staff is requesting the Board authorize reclassification of the Water Resources Engineer classification to Senior Water Resources Engineer, and authorize a change to the District’s current Organization Chart. General Manager Fuerst and Ms. Schmidlin answered questions from the committee. The committee voted 2 to 0 to recommend the Board approve this item.

5. Consider Approval of Human Resources Analyst Reclassification

Rick Dickhaut reported that staff is requesting the Board authorize reclassification of the Human Resources Analyst classification from Range 25 to Range 30 on the District’s Salary Chart as recommended in the reclassification analysis for this position prepared by Johnson and Associates. Additionally, staff is requesting a change from the current job description to a revised job description, reflecting the current duties and responsibilities of the position. Questions were answered by General Manager Fuerst and Mr. Dickhaut. The committee voted 2 to 0 to recommend the Board approve this item. Additionally, the committee recommended that any future items, reflecting an internal promotion without a title change could be approved by the General Manager if the Board desires. District Counsel Laredo reminded the committee that the Board would have to formally authorize the General Manager to make those types of recommendations which could be discussed as part of the annual budget process.

Other Business

6. Review Draft Agenda for November 17, 2008 Regular Board Meeting

The committee reviewed the agenda and made no changes.

Adjournment

The meeting was adjourned at 8:52 AM.

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