ITEM:

CONSENT CALENDAR

 

6.

CONSIDER EXPENDITURE OF BUDGETED FUNDS FOR PRODUCTION OF 2007 MPWMD ANNUAL REPORT

 

Meeting Date:

February 28, 2008

Budgeted:

Yes

 

From:

David A. Berger,

Program/

 

 

General Manager

Line Item No.:†††† 3-1-1

 

Prepared By:

Rick Dickhaut

Cost Estimate:

$18,000

 

General Counsel Approval:N/A

Committee Recommendation: The Administrative Committee reviewed this item on February 20, 2008 and recommended approval.

CEQA Compliance:N/A

 

SUMMARY: The cost to print and distribute the 2007 Annual Report is estimated to be $18,000.This amount is $1,000 more than originally budgeted due to the need for a slight increase to the quantity of reports produced this year, as well as other anticipated cost increases for printing and distribution.The Fiscal Year 2007-08 budget contained $17,000 for the 2007 report, however, approximately $16,000 of those funds were expended for 2006 report which was not printed and distributed until after the end of the 2006-07 fiscal year.The mid-year budget adjustment includes an additional $17,000, as it is anticipated that the 2007 Annual Report will be printed and mailed before the end of this fiscal year.Other than the $1,000 increase, this adjustment has no effect on reserves as the money budgeted, but not spent, in 2006-07 was carried over to fiscal year 2007-08.

 

RECOMMENDATION: Authorize production and distribution of the 2007 Annual Report for an amount not-to-exceed $18,000.

 

BACKGROUND: The Districtís enabling legislation requires that the District prepare an annual written report of the activities of the District in the protection and augmentation of water supplies of the District.The legislation further requires that a public hearing be held in March of each year regarding the contents of the report before it is finalized.Prior to 2004, the District utilized consultants to edit, design and publish a report approximately 15 pages long.That report had a minimal distribution of about 100 copies that were sent to local libraries and public entities.For the 2004 Annual Report, it was determined that it would be more cost effective to prepare a condensed four page report in house, and use the funds previously spent on consultants to mail the report to all District constituents in addition to the entities that previously received the report.Subsequent reports were prepared and distributed in the same manner, and the report was also upgraded from black and white to color in 2005.The cost to print and distribute approximately 56,500 copies of the 2006 Annual Report was about $16,000.†††††

 

 

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