EXHIBIT 20-D

 

MINUTES

Team Safety Meeting

July 13, 2007

 

 

-  The meeting was called to order at 9:25 am in the Library -

           

                        MEMBERS PRESENT:                        Michael Boles, Rick Dickhaut, Matt Lyons, Joe Oliver, Cynthia Schmidlin

 

                        MEMBERS ABSENT:                          None

                       

I.          TOPICS OF DISCUSSION 

           

            OLD BUSINESS    

 

    A.    Annual 5 Harris Court Inspection: Team Safety performed inspections of the District’s main office building on March 9, 2007.   The inspection rating overall was satisfactory.  Most office areas were neat and orderly, meeting all safety standards and providing a professional environment. However, housekeeping problems were noted in several areas.  Memos to the responsible managers were sent with the inspection report, asking for a response as to how and when the identified problems would be rectified.  The resulting responses were reviewed by Team Safety, as follows:

                                                                                                                            

1)         Water Resources Division Response   The response noted that the air compressor was moved to the District’s workshop in Carmel Valley and waders checked for condition, with defective equipment being discarded.  Mops, broom and other tools blocking the electrical panel had already been moved.  The fire extinguisher near the copy machine in the Water Division area on the 2nd floor was mounted on the wall.  The only other item identified for this Division was securing of the kayak stored on top of the storage shelves in the Garage.  Team Safety member, Michael Boles had volunteered to look into a pulley system for this purpose. 

 

       Michael reported at this meeting that he has purchased the pulley system.  Joe Oliver suggested that he and his fellow division members Cory Hamilton and Eric Lumas will assist Michael in installing the pulley system within the next month.

 

2)         Information Technology Response – The response stated that some of the boxes containing computer equipment were removed, as the computer equipment inside was distributed.  A few computer hard drives and cables were neatly stored out of the walk way.  According to the IT Manager, this equipment was to be used within the next few weeks, leaving the floor area clear. 

 

Unfortunately, this area has not been completely cleared of boxes and equipment.  It continues to be a storage area for new computer equipment ordered and delivered to the District.  As one set of equipment is unpacked and used, another set arrives.  Since this is a central open space, it is a better place to keep these materials than in the halls on the first floor.  But it is important that computer equipment be unpacked and distributed in a timely manner and the temporarily stored materials not encroach the walk ways to the offices in this area where it becomes a serious trip hazard.  Team Safety members will monitor the area for compliance with this goal.

 

3)         Planning and Engineering Division Response  The response agreed that most of the boxes of files improperly stored in the 2nd Floor File Room relate to Planning and Engineering Division function.  It pointed out, however, that some belong to the Water Resources and Administrative Services Division.  The P & E Manager stated that, no later than August 17, 2007, his staff, in consultation with ASD and WR staff, would sort through these materials and dispose of unnecessary documents, organize and consolidate the remaining documents and identify, box and label documents that may be moved to the District Archives.

 

Joe Oliver stated in this meeting that 7 boxes in the File Room belonged to Water Resources Division.  4 boxes will be retained in the File Room and 3 boxes either discarded or stored in Archives within the next few weeks.  Rick Dickhaut and Support Services staff will determine what ASD files are stored and their disposition by August 17th.  After the boxed files to be retained are identified, it will be determined how many shelves are needed to be purchased and bolted to the wall so that nothing will remain on the floor or unsecured on top of the file cabinets

 

   B.            Garage Storage:  Team Safety members noted that the garage storage shelves could be used for some file storage if it was determined that some of the equipment on the shelves had not been used for a long time and was unlikely to be used in the future.  The dust on some items points to this as a possibility in some cases.  However, Joe noted that some equipment is only needed once every few years and is too expensive to purchase each time. It was determined that staff would have another Garage clean-up after Staff Meeting in August,  with members of each Division looking at the items stored on shelves in the Garage and determining if they should be moved or discarded. Cynthia Schmidlin reported on her efforts to dispose of the 25 boxes boxes of legal binders from the Seaside Adjudication Hearings that ended in 2006.  She stated that she had researched selling the items on E-Bay, preparing an ad and taking photos of the folders, but found that the process was very difficult with little promise of results, since many such items were offered.  Rick suggested that she monitor similar items on E-Bay.  If they are not purchased during the auction period, it may be determined that these items can be disposed of as surplus property.

 

NEW BUSINESS

 

A.           Lion Alert: Matt Lyons noted that there had been evidence of mountain lion kills in the Shulte Project area of Carmel Valley.  Ways to protect oneself from lion attack were discussed.  Cynthia will mention the issue during her next Safety Training in August.

 

B.            First Aid Supplies:  Cynthia was advised that new first aid supplies were needed for the Carmel Valley Field Office, Sleepy Hollow Facility Office and Field Personnel First Aid Kits.  Items such as large eye wash bottles, band aids, pain tablets and non-drowsy antihistamine tablets are running low.   Cynthia will place an order and distribute at the August Staff Meeting.

 

II.    NEXT TEAM SAFETY MEETING

 

The next Team Safety Meeting will be held on September 14, 2007 at 9:30 am.

 

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