June 7, 2007

8:30 AM

Committee Members present: Alvin Edwards, Michelle Knight, Judi Lehman (left at 9:35 am)

Staff members present: David Berger, Andy Bell, Rick Dickhaut, Darby Fuerst, Inder Osahan, Thomas Chirstensen, Sara Reyes, Cynthia Schmidlin, Henrietta Stern, Kevan Urquhart

Call to Order

The meeting was called to order at 8:35 AM in the District Conference Room.

Oral Communications--Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No public comment was received.

Items on Board Agenda for June 2007

1) Consider Expenditure of Budgeted Funds for Sleepy Hollow Steelhead Rearing Facility Stand-by Generator Maintenance Service with Quinn Power Systems

Kevan Urquhart, Sr. Fisheries Biologist reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board approves expenditure of budgeted funds for a Stand-by Generator Maintenance Service with Quinn Power Systems for the Sleepy Hollow Steelhead Rearing Facility.

2) Consider Expenditure of Budgeted Funds to Purchase a Four Wheel Drive All- Terrain Vehicle (ATV) for Emergency Access to the Sleepy Hollow Steelhead Rearing Facility

Kevan Urquhart reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board approves the purchase of a Four Wheel Drive All-Terrain Vehicle (ATV) for emergency access to the Sleepy Hollow Steelhead Rearing Facility.

3) Consider Expenditure of Budgeted Funds for Purchase of Computer Software and Hardware for District-wide Upgrades

Inder Osahan, Chief Technology Officer reported on this item and answered questions from the committee. After discussion, General Manager Berger reported to the committee that staff will modify the summary language in the staff report to clarify that the total budgeted amount for IT will be expended in two fiscal years but will be for the same amount as originally anticipated. The committee voted 3 to 0 to recommend approval of this item with the modified language in the staff report.

4) Consider Expenditure of Funds and Authorization to Contract for Limited-Term Field Positions

Cynthia Schmidlin, Human Resources Analyst reported on this item and answered questions from the committee. Darby Fuerst, Water Resources Manager and Kevan Urquhart also answered questions from the committee. After some discussion, the committee requested that the staff report describe how the third Water Resources Assistant would alleviate the general fieldwork currently performed by the District’s Fisheries Biologists. Additionally, the committee requested that future requests for these types of positions include an organizational chart describing which division and/or staff person the positions would report to. The committee voted 3 to 0 to recommend the Board authorize expenditure of funds to contract for limited-term field positions.

5) Consider Expenditure of Funds and Authorization to Contract with Hayashi & Wayland to Conduct Annual Financial Audits for Fiscal Years 2006-07, 2007-08 and 2008-09

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager reported on this item and answered questions from the committee. After some discussion, the committee voted 2 to 0 to recommend the Board approves expenditure of funds and authorization to contract with Hayashi & Wayland. Director Lehman was not present for this item.

6) Consider Expenditure of Funds and Authorization to Amend Contract with Pueblo Water Resources to Provide Hydrogeologic Review for Water Distribution Systems in FY 2007-2008

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board approve funds and authorization to amend the contract with Pueblo Water Resources.

7) Consider Expenditure of Funds and Authorization to Amend Contract with Golden State Planning and Environmental Consulting to Provide Water Distribution System Permit Processing Assistance for FY 2007-2008

Henrietta Stern, Project Manager/Public Relations reported on this item. The committee voted 3 to 0 to recommend the Board approve expenditure of funds and authorization to amend the contract with Golden State Planning and Environmental Consulting.

8) Consider Authorization of Funds to Rent Irrigation Equipment to Mitigate for Impacts from the Lower Carmel Valley Wells

Thomas Christensen, Riparian Projects Coordinator and Andy Bell, District Engineer reported on this item and answered questions from the committee. The committee asked for clarification whether the water supplied from CAW for irrigation in the four-well area is considered Unaccounted-for Water. Staff confirmed the water is included in CAW’s Non-Revenue Metered Use category and is not part of Unaccounted-for Water. After discussion the committee voted 2 to 0 to recommend the Board authorizes funds to rent irrigation equipment. Director Lehman was not present for this item.

9) Consider Approval of Memorandum of Agreement between the Monterey Peninsula Water Management District and the Carmel River Steelhead Association for Limited Access and Use of the Sleepy Hollow Steelhead Rearing Facility

Darby Fuerst and Kevan Urquhart reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board approve the MOA.

10) Consider Adoption Resolution 2007-08 Establishing Article XIII(B) Appropriations Limit for Fiscal Year 2007-2008

Rick Dickhaut reported on this item. The committee voted 2 to 0 to recommend the Board adopts Resolution 2007-08. Director Lehman was not present for this item.

11) Consider Adoption of Resolution No. 2007-09 Authorizing the Execution and Delivery of an Installment Purchase Agreement, a Bond Purchase Agreement, an Official Statement and a Continuing Disclosure Certificate and Authorizing Certain Related Matters for ASR Phase 1 Facilities; and Resolution 2007-10 Approving, Authorizing and Directing Execution of an Amended and Restated Joint Exercise of Powers Agreement Relating to the California Statewide Communities Development Authority

General Manager David Berger asked for a vote from the committee to add adoption of Resolution 2007-10 to this item since the need to add this resolution came up after the meeting packet was distributed. The committee voted 3 to 0 to add the additional resolution for adoption to this item. Rick Dickhaut reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board adopt Resolutions 2007-09 and 2007-10.

12) Receive and File Third Quarter Financial Activity Report for Fiscal Year 2006-2007

Rick Dickhaut reported on this item and answered questions. The committee voted 2 to 0 to recommend the Board receives and files the Third Quarter Financial Activity Report for fiscal year 2006-07. Director Lehman was not present for this item.

13) Consider Adoption of Treasurer's Report for April 2007

Rick Dickhaut reported on this item and answered questions. The committee voted 2 to 0 to recommend the Board adoption the April 2007 Treasurer’s report. Director Lehman was not present for this item.

14) Consider Approval of Memorandum of Understanding to Form Monterey Bay Regional Water Solutions Leadership Task Force

General Manager David Berger reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommended approval of the $5,000 minimum contribution for technical analysis work required by the Task Force. Additionally, the committee voted 3 to 0 to defer discussion and approval of the Monterey Bay Regional Water Solutions Leadership Task Force MOU to the full Board at its June 18, 2007 Board meeting.

Other Business

15) Review Draft June 18, 2007 Board Meeting Agenda

The committee had no changes to the June 18, 2007 Board meting agenda.

Adjournment

The meeting was adjourned at 10:06 AM. The next Administrative Committee meeting is tentatively scheduled for Tuesday, July 10, 2007 at 8:30 AM.

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