ITEM:

CONSENT CALENDAR

 

2.

CONSIDER EXPENDITURE OF BUDGETED FUNDS FOR 2006 MPWMD ANNUAL REPORT

 

Meeting Date:

February 22, 2007

Budgeted:

Yes

 

From:

David A. Berger,

Program/

 

 

General Manager

Line Item No.:†††† 7811.20

 

Prepared By:

 

Rick Dickhaut

Cost Estimate:

$16,000

General Counsel Approval:N/A

Committee Recommendation: The Administrative Committee reviewed this item on February 12, 2007 and recommended approval.

CEQA Compliance:N/A

 

SUMMARY: The cost to print and distribute the 2007 Annual Report is estimated to be approximately $17,000.This amount includes the cost to mail the report to all District postal addresses as well as local libraries and government entities.The Fiscal Year 2006-07 budget contains $15,000 for production of the Annual Report, however, those funds were expended for the 2005 report which was not printed and distributed until after the end of the 2005-06 fiscal year.The mid-year budget adjustment includes $16,000 as it is anticipated that the 2006 report will be printed and mailed before the end of this fiscal year.This adjustment has no effect on reserves as the money budgeted, but not spent, in 2005-06 was carried over to fiscal year 2006-07.

 

RECOMMENDATION: Authorize production and distribution of the 2006 Annual Report for an amount not-to-exceed $16,000.The Administrative Committee discussed this item on February 12, 2007 and voted 2 to 0 to recommend approval.

 

BACKGROUND: The Districtís enabling legislation requires that the District prepare an annual written report of the activities of the District in the protection and augmentation of water supplies of the District.The legislation further requires that a public hearing be held in March of each year regarding the contents of the report before it is finalized.Prior to 2004, the District utilized consultants to edit, design and publish a report approximately 15 pages long.That report had a minimal distribution of about 100 copies that were sent to local libraries and public entities.For the 2004 annual report, it was determined that it would be more cost effective to prepare a condensed, four page report in house and use the funds previously spent on consultants to mail the report to all Districtís constituents in addition to the entities that previously received the report.The 2005 report was prepared and distributed in the same manner; however, the report was also upgraded from black and white to color.The cost to print and mail the 2005 report was approximately $15,000. Each annual report is also posted on the Districtís website.†††††

 

 

 

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