June 12, 2006

8:30 AM

Call to Order

The meeting was called to order at 8:40 AM in the District Conference Room.

Committee Members present: Alvin Edwards, Chair

Michelle Knight

Judi Lehman

Staff members present: David Berger

Rick Dickhaut

Joe Oliver

Henrietta Stern

Dave Dettman

Cynthia Schmidlin

Sara Reyes

Oral Communications Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No public comment was received.

Items on Board Agenda for June 2006

1. Consider Approval of 2006 Annual Memorandum of Agreement for Releases and Diversions from San Clemente Reservoir between California American Water, California Department of Fish and Game and MPWMD

David Dettman, Sr. Fisheries Biologist presented an overview of this item to the committee. After discussion, the committee voted 3 to 0 to recommend approval of the 2006 Annual Memorandum of Agreement for Releases and Diversions from San Clemente Reservoir between California American Water, California Department of Fish and Game and MPWMD.

2. Consider Authorization of Funds to Contract for Limited-Term Field Positions

Cynthia Schmidlin, Human Resources Analyst, reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend authorization of funds to contract for limited-term field positions.

3. Authorize Expenditure of Budgeted Funds to Contract for Strategic Planning and Goal Setting Facilitation Services by Snider and Associates

David Berger, General Manager, presented an overview of this item. Rick Dickhaut, Administrative Services Manager/Chief Financial Officer reported that the cost for the facilitator will be a budget adjustment in the 2006-2007 final budget because this amount was inadvertently omitted from the proposed budget. After discussion, the committee voted 3 to 0 to recommend expenditure of budgeted funds to contract for strategic planning and goal setting facilitation services by Snider and Associates.

4. Authorize Expenditure of Budgeted Funds to Amend Contract with Jones & Stokes Associates for Preparation of EIR/EA on Phase 1 Aquifer Storage and Recovery Project

Henrietta Stern, Project Manager, reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend expenditure of budgeted funds to amend contract with Jones and Stokes Associates for preparation of EIR/EA on Phase 1 Aquifer Storage and Recovery Project.

5. Authorize Expenditure of Budgeted Funds for Contract Renewal with Padre Associates to Provide Hydrologic Review for Water Distribution Systems in FY 2006-2007

Henrietta Stern and Joe Oliver, Water Resources Manager, reported on this item and answered questions from the committee. Director Edwards requested staff to modify the staff report to include information on the increase in the number of water distribution system applications received by the District. After discussion, the committee voted 3 to 0 to recommend expenditure of budgeted funds for contract renewal with Padre Associates to provide hydrologic review for water distribution systems in FY 2006-2007.

6. Authorize Expenditure of Budgeted Funds for Contract Renewal with Idias Consulting for Water Distribution System Permitting Assistance in FY 2006-2007

Henrietta Stern reported on this item. Director Edwards requested staff to modify the staff report to include a statement about the increase in the number of water distribution system applications received by the District and also to state that an applicant must have all fees paid before the permit will be issued. After discussion, the committee voted 3 to 0 to recommend expenditure of budgeted funds for contract renewal with Idias consulting for water distribution system permitting assistance in FY 2006-2007.

7. Authorize Renewal of Two-Year Legal Services Agreement with DeLay and Laredo

Rick Dickhaut, Administrative Services Manager/Chief Financial Officer, reported on this item. After discussion, the committee voted 3 to 0 to recommend renewal of a two-year legal services agreement with DeLay and Laredo.

8. Consider Adoption of Article XIII (B) Appropriations Limit for Fiscal Year 2006-2007

Rick Dickhaut reported on this item. The committee voted 3 to 0 to recommend adoption of Article XIII (B) Appropriations Limit for Fiscal Year 2006-2007.

9. Receive and File Third Quarter Financial Activity for Fiscal Year 2005-2006

Rick Dickhaut reported on this item and answered questions from the committee. Director Edwards requested that staff modify the 2006-07 budget staff report to state that it appears that funds from the current fiscal year budget will be carried over to the 2006-2007 fiscal year budget. The carry-over is a reflection of budgeted projects not getting completed in the current fiscal year. After discussion, the committee voted 3 to 0 to recommend that the Board receive and file the third quarter financial activity for Fiscal Year 2005-2006.

10. Consider Adoption of Treasurer’s Report for April 2006

Rick Dickhaut reported on this item. After discussion, the committee voted 3 to 0 to recommend adoption of the Treasurer’s Report for April 2006.

Other Business

11. Review Draft June 22, 2006 Board Meeting Agenda

General Manger Berger reported that item 21 - Consider Approval of Application to Create St. Dunstan’s Water Distribution System and Adopt Negative Declaration; APN 416-024-014 and 416-522-005; St. Dunstan's Episcopal Church, Applicant will be deferred to the July 19, 2006 agenda. Staff is reviewing concerns raised by federal and state agencies and will not have the information ready for the Board until its July meeting. No other changes were made to the June 22, 2006 Board Meeting agenda.

12. Review and Discuss Procedure for Implementation of Expense Reimbursement Policy – AB 1234 (Oral Report)

Mr. Dickhaut reported that staff has discussed this matter further with District Counsel and based on his advice, have developed a new form titled, MPWMD Board Member Mileage Log. Board members wishing to claim reimbursement for mileage must complete and sign this form in order to comply with AB-1234. The committee reviewed the new form and made no changes. Mr. Dickhaut also reported that he would send out this form along with the District’s Expense Claim Form which is used for other types of expenses, along with instructions for completing the forms, to the Board.

Adjournment

The meeting was adjourned at 9:56 AM.

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