ITEM:

ACTION ITEMS

 

12.

CONSIDER AUTHORIZATION OF CONSULTANT CONTRACTS AND SUBGRANTEE AGREEMENTS FOR COMPLETION OF THE PROPOSITION 50 GRANT-FUNDED INTEGRATED REGIONAL WATER MANAGEMENT PLAN FOR THE MONTEREY PENINSULA, CARMEL BAY, AND SOUTHERN MONTEREY BAY

 

Meeting Date:

March 20, 2006

Budgeted:Yes

 

 

 

From:

David A. Berger,

General Manager

Program/

Line Item No.:

 

2-6-2 Integrated Regional Water Management Plan (Prop 50 Grant) Acct. No. 7855.05

 

Prepared By:

Larry Hampson

Cost Estimate:$477,861

 

General Counsel Approval:Approved

Committee Recommendation:The Administrative Committee reviewed this item on March 13, 2006 and recommended approval.

CEQA Compliance:N/A

 

SUMMARY:The Monterey Peninsula Water Management District (MPWMD or District) is coordinating the development of an Integrated Regional Water Management Plan (IRWM Plan or Plan) for the Monterey Peninsula, Carmel Bay, and Southern Monterey Bay Region with a $496,957 Proposition 50 planning grant recently awarded by the California Department of Water Resources.

 

The District will coordinate work described in the IRWM Plan Scope of Work (see Exhibit 12-A), IRWM Plan Budget (see Exhibit 12-B), and IRWM Plan Schedule (see Exhibit 12-C) as follows:

 

1.)The District will use $206,589 from the grant to complete MPWMDís portion of the Plan.The balance of the grant ($290,368) is intended to be disbursed by the District under separate contracts to several subgrantees with responsibility for completing portions of the plan as described in the IRWM Plan Scope of Work.The subgrantees include the City of Monterey (representing Monterey, Pacific Grove, and the Pebble Beach Company), the Carmel River Watershed Conservancy, and the Big Sur Land Trust (representing the Nature Conservancy, California State Parks, and the Monterey Peninsula Regional Parks District).

 

2.)The District proposes to retain a consultant to assist with certain tasks to complete the Plan.MPWMD issued a Request for Proposals (RFP) for these tasks and received a proposal only from RMC Water and Environment for services at a total cost of $146,485 (see Exhibit 12-D), which is within the budget for these services.Please note only Sections 3, 4 and 5 are included with this report.Exhibit 12-D was part of the March 13, 2006 MPWMD Administrative Committee meeting packet and can be seen on the MPWMD web site at http://www.mpwmd.dst.ca.us/asd/committees/admincomm/2006/0308/03/item3_exh3d.pdf.

3.)In addition to work carried out under Item 2, the District must complete work described in the IRWM Plan Scope of Work for Phase I planning for the Aquifer Storage and Recovery (ASR) Project in the Seaside Basin (Task No. 4.3.4 in the IRWM Plan Scope of Work).The District received a proposal for $41,008 from Padre and Associates (see Exhibit 12-E) to provide services to support this effort.The proposal is within the budget for this task.

 

The schedule for completing tasks described in the IRWM Plan Scope of Work varies, but generally shows that most tasks should be completed by July 2006.However, this schedule was initially based on the presumption that a grant agreement with DWR would be completed in December 2005 and that work on some of the tasks could start in January 2006.The District did not receive a grant agreement from DWR until February 23, 2006.Due to this delay, it is likely that a draft Plan will not be available until September 2006 (three months later than the current proposed schedule).The Plan is proposed to be adopted by the MPWMD Board and other stakeholders prior to January 1, 2007.

 

RECOMMENDATION:

 

1.) Authorize the General Manager to enter into separate subgrantee contracts with the City of Monterey, the Carmel River Watershed Conservancy, and the Big Sur Land Trust for not-to-exceed amounts as follows:

 

Entity††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Grant Amount†††††††††††††† IRWM Task No.

City of Monterey††††††††††††††††††††††††††††††††††††††††††††† $250,000†††††††††††††††††††† 4.5.1.1, 4.5.1.2

Carmel River Watershed Conservancy$15,368†††††††††††††††††††† 4.4.2, 5.8

Big Sur Land Trust†††††††††††††††††††††††††††††††††††††††††† $25,000 ††††††††††††††††††† 4.6.1

Total††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† $290,368

 

2.)Authorize the General Manager to contract with RMC Water and Environment for services described in the RFP received on February 28, 2006 for a not-to-exceed amount of $146,485.

 

3.)Authorize the General Manager to contract with Padre and Associates for services described in the RFP received on March 2, 2006 for a not-to-exceed amount of $41,008.

 

The Administrative Committee considered this item at its March 13, 2006 meeting and recommended approval.

 

BACKGROUND:

 

On January 3, 2006, the District received an official commitment from the California Department of Water Resources (DWR) of a $496,957 planning grant under the Propositon 50 bond-funded Integrated Regional Water Management (IRWM) Grant Program.Under the DWR grant, the stakeholders in the Region consisting of the Monterey Peninsula, Carmel Bay, and Southern Monterey Bay are required to make a local match of $758,752 toward development of an IRWM Plan (or Plan), which can include past expenditures related to IRWM Planning beginning in November 2002.The total cost of the Plan is estimated to be $1,255,709.At the January 26, 2006 MPWMD Board meeting, the mid-year budget adjustment included a $450,000 adjustment upward to both expenses and revenues to account for work anticipated to be completed during Fiscal Year (FY) 2005-2006.The balance of the work ($46,957) is anticipated to be completed in FY 2006-2007.

 

The grant agreement with DWR specifies that reimbursement of expenses associated with completion of the Plan can occur only after the local match has been met.The Districtís local match requirement of $516,240 for tasks described in Items 2 and 3 in the Summary above has already been met with previous program expenditures between November 2002 and January 2006.Subgrantees are required to show that the local match they are responsible for has been met before any reimbursement occurs.The District will forward requests from stakeholders for reimbursement to DWR and then disburse funds to stakeholders after they are received from DWR.The grant agreement is valid from January 3, 2006 to January 2, 2008.

 

The District sent a Request for Proposals (RFP) to three selected consultants to assist with preparation of a subset of the items contained in the IRWM Plan Scope of Work. The consultants, all of whom are experienced in completing IRWM Plans, included RMC Water and Environment, EDAW, Inc., and Gary Fiske and Associates.RMC Water and Environment was the only consultant to submit a proposal.

 

The District also solicited a proposal from Padre and Associates for the ASR component of the IRWM Plan work.Padre and Associates is currently working with the District on planning and engineering for the Phase 1 ASR project, and the additional work included in their proposal will facilitate the Districtís goal of accelerating the permitting and construction schedule for the Phase 1 project, as discussed at the Boardís January 25, 2006 ASR workshop.

 

IMPACTS TO STAFF/RESOURCES: The mid-year adjusted budget for FY 2005-2006 includes line item 2-6-2 Integrated Regional Water Management Plan (Prop 50 Grant) to account for the receipt of grant funds from DWR and the disbursement of funds to stakeholders and consultants.MPWMD will retain a small amount of the grant ($19,096) to pay for staff costs associated with completion of the Plan (i.e., District staff will be working on portions of the IRWM Plan).

EXHIBITS

12-A††† IRWM Plan Scope of Work

12-B†† IRWM Plan Budget

12-C††† IRWM Plan Schedule

12-D††† RMC Water and Environment Proposal for Integrated Regional Water Management Plan

12-E††† Padre and Associates Proposal for Professional Services, Aquifer Storage and Recovery Component of Integrated Regional Water Management Plan

 

 

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