EXHIBIT 20-A

MINUTES

Team Safety Meeting

August 30, 2005

 

-  The meeting was called to order at 9:30 am in the 5 Harris Court Conference Room -

                       

                        MEMBERS PRESENT:                        Thomas Christensen, Rick Dickhaut, Darby Fuerst, Debby Martin, Cynthia Schmidlin

 

                        MEMBERS ABSENT:                          None

 

 

I.          TOPICS OF DISCUSSION 

           

            A.        OLD BUSINESS         

.

1.        5 Harris Court Inspection Report Remediation:

 

a)   The light bulb in the 1st floor Water Demand Division storage room can not be replaced for one with increased wattage, since the fixture only accepts a 13 watt bulb.  It was suggested that we use stick-on lights to increase the illumination in the room.  Rick Dickhaut will purchase them. 

 

b)   The unusable computer equipment stored in the building and garage was e-recycled in July for a minimal price.  A large truckload was taken away.  There is still some unused equipment in the garage.  However, Chief Technology Officer, Inder Osahan has stated that usable monitors and keyboards that have lost their clarity due to age, or need parts, can be retained in District ownership but loaned to an inter-governmental training site that is being proposed.  It is expected that they will be removed in the next few weeks.  The computer equipment previously being kept in storage has been removed, saving the District $85 per month.

 

c)   Clean-up of the Planning and Engineering Storage room, where file folder boxes are stacked on top of file cabinets and on the floor, has not yet been accomplished.  Time priorities have prevented division staff from reviewing the contents of files and deciding which can be sent to archives.  However, Thomas Christensen sent an e-mail requesting follow-up.  Completion of the review should be accomplished by the end of the year.

 

            B.        NEW BUSINESS  

 

                        1.         Policy on Maintenance of Updated Material Safety Data Sheets: During Hazard Communication safety training in August, the General Manager asked if we had a written policy on the maintenance of updated material safety data sheets (MSDS).  Since we do not, Team Safety discussed how one should be structured.  According to OSHA regulations, whenever products containing hazardous ingredients are purchased, the buyer is given an appropriate MSDS sheet.  These sheets are updated on a regular basis.  However, the new sheets are not guaranteed to reach the central file in the Human Resources office.  Therefore all employees should be made aware of the following procedure:

 

a)   Whenever a new MSDS comes in, 3 copies should be made by the employee purchasing the product.

 

b)   These copies should go to the Human Resources Office, either Sleepy Hollow or the Carmel Valley Field Office, and the personal files of the person using the product.

 

c)   The Chemical Inventory List should be updated any time that a new product is ordered.  The employee should update their personal copy of the list, and also inform the Human Resources Analyst, who will update the master list.

 

      Cynthia Schmidlin will also check with the Safety Officers for the Monterey Regional Water Pollution Control Agency and the Monterey Waste Management District to see how they handle MSDS maintenance.  The new policy will be reviewed by Team Safety and then distributed to staff as an addendum to the Illness and Injury Prevention Program.

 

2.         Workers’ Compensation Loss Summaries for FY ‘03-‘04 and FY ’04-’05:

Team Safety discussed workers’ compensation claims and expenses for the Fiscal year ending June 30, 2005.  There were only two minor claims, costing our insurance significantly less than claims for the previous fiscal year. This is an excellent reflection on the success of the District’s Illness and Injury Prevention Program and the attentiveness of District staff to safety practices.  The District currently has an experience rating that puts us at 75% of the average cost of premiums.

 

                  3.         Safety Suggestion: Team Safety reviewed a safety suggestion regarding a trip hazard reported in the Water Demand Division. A carpet bubble in the main aisle, running from the front desk to the back of the office, has created a bump on which more than one individual have caught their feet. Cynthia Schmidlin reported that a two carpet repair firms had been called in to inspect the problem.  They both reported that the carpet has become unglued to the cement floor.  It can not be stretched back in place.  The 2nd carpet company attempted to re-glue the section in question, but was not successful.  Replacement of the carpet section would cause frayed edges in a short period of time, due to heavy foot traffic. Replacement of the entire carpet is prohibitively expensive.  The solution has been to place over the spot, a plastic carpet guard that attaches firmly to the carpet and has beveled edges to prevent tripping.  The guard presently in place is shaped to go under a desk chair.  Cynthia Schmidlin will try to find a “hall runner” shape of the same material that will better fit the shape of the area.   However, the current guard has abated the hazard.

 

II.        NEXT TEAM SAFETY MEETING

                                               


           The next Team Safety Meeting is scheduled for Friday, October 28th at 9:30 pm.

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